PIMS Manual_Vol 1_V1.0 - Sayre Area School District

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Pennsylvania Information Management System Pennsylvania Department of Education School Enrollment Template (11 Fields) Template Number: 0420 Target Table(s): SCHOOL_ENROLL Template Description This template contains the student enrollment and withdrawal transactions at each school within each LEA. This template will be used to track student mobility. Submit all mobility transactions for all students throughout the entire year, not just students active at the end of the year, and not just the last transaction for a student. At least one record should exist in this template for every student enrolled in an LEA at any time during the school year. For each reporting date, submit all enrollment entry and exit transactions that occurred since the prior reporting date. For example, for the December Collection Period, submit all transactions dated since the October Collection period. In the event that an enrollment transaction wasn’t entered in the previous reporting period, it is still acceptable to enter the enrollment transaction as long as it occurred within the current school year. Grain: One record per LEA / Location / School Year / Student / “Mobility Transaction” Please note that only the Fields highlighted will be collected for Pennsylvania Department of Education. Remember that all fields may not be mandatory; however, all fields within a template MUST BE accounted for in order to transmit data. Version 1 Page 105 Published 7/21/2010
Pennsylvania Information Management System Pennsylvania Department of Education PIMS School Enrollment Template Specifications Field No. Max Length Name R/O/CR Code Definition Business Rules Sample / Valid Value 1 9 DISTRICT CODE R (K, M) 2 4 3 10 LOCATION CODE SCHOOL YEAR DATE R R K, M K, M 4 10 STUDENT ID R K, M 5 10 ACTIVITY DATE O U 6 10 ENROLLMENT DATE R K, M The unique, 9-digit Administrative Unit Number (AUN) assigned by the Pennsylvania Department of Education The PDE-defined 4-digit code identifying the school A single date indicating the whole school year; the June 30 at the end of the standard school year is used to designate a school year. Thus, the 2010-2011 school year would be indicated by 2011-06-30. The unique, 10-digit PASecureID assigned to the student • The date on which the enrollment activity transaction was recorded in the SIS. • This applies to both entry and exit transactions. • If unknown, leave blank or populate with the enrollment date. The date on which the enrollment activity occurred. This applies to both entry and exit transactions. All dates must be entered in ISO format: YYYY-MM-DD All dates must be entered in ISO format: YYYY-MM-DD The date cannot be greater than the current date (no future transaction dates are allowed). All dates must be entered in ISO format: YYYY-MM-DD The date cannot be greater than the current date (no future transaction dates are allowed). Example: 123456789 All LEA and School codes can be found at http://edna.ed.state.pa.us Example: 123456789 All LEA and School codes can be found at http://edna.ed.state.pa.us Example: 2011-06-30 Example: 1000000009 Example: 2005-04-30 Example: 2005-05-01 Version 1 Page 106 Published 7/21/2010
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Pennsylvania Department of Educatio
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Table of Contents Introduction ....
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Pennsylvania Information Management
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PIMS Manual_Vol 1_V1.0 - Sayre Area School District

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