PIMS Manual_Vol 1_V1.0 - Sayre Area School District

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Pennsylvania Information Management System Pennsylvania Department of Education Field Information, continued Code Definitions Business Rules Sample/Valid Values / Example Data The code column is used to identify how the specific field is applied to the target table in the eScholar Data Warehouse. • K: Indicates that this column is a component of the set of columns that make up the primary key for the target table. • The primary key specifies the uniqueness of each entry in the target table. • K*, K1*, K2*: Indicates that the template contains more than one field that is associated with a table column that is part of the primary key. o These values always occur in pairs - two fields with a code of K*, two fields with a code of K1*, etc. o In these cases, business rules are provided that indicate how the load plan processes the fields. o In these cases, only one of the pair of K*, K1*, K2* fields should be populated. • U: Indicates that this column will be updated in the target table if the entry exists and the value of this column has changed. • F: Indicates that this column value will only be applied on the first load of this entry and it can not be updated. • X: Indicates that the value is used only for identification purposes and is not part of the target table. • Z: Indicates a special rule that is defined within the specific template where this is used. • M: Indicates that the field is an eScholar mandatory field - a value must be supplied. • M*: Indicates that for a pair of fields, at least one of the fields must be populated. • R: Indicates that this is an eScholar-recommended field for reporting. • N/A: Indicates that this field is ignored by the load plan (although it still must be accounted for in an extract). • OBS: Indicates that this field is obsolete (although must still be accounted for in an extract). PDE definition of each field to be collected. Any relevant PDE business rules that must be followed in creating the field value are defined here. If a field requires one value in a specific code set (e.g., Gender – “M” for male and “F” for female), that code set will be defined here. If the field is a free-form field (e.g., Last Name Long) example data will be supplied. Version 1.0 Published 7/21/2010 Page 31
Pennsylvania Information Management System Pennsylvania Department of Education Key Fields Fields coded “K” are key fields, the fields in which uploaded data cannot be overwritten. In a situation in which there was an upload of data in a key field that needs to be corrected, the entire record must be deleted by PDE staff first and then the corrected record must be uploaded. • To initiate a deletion, complete a PIMS Data Maintenance Request form, available through the PIMS Help Desk. There are two ways in which the form may be completed: 1. through a PIMS Help Desk representative, reached by phone at 1-800-661-2423 2. online, accessed through the PDE home page at http://www.education.state.pa.us o from the blue PDE Search bar on the left, select “Programs” o select “Programs O – R” o select “PIMS” o select “PIMS Help” o from the body of the text, select “Help Request Form.” Template Key Fields Course Instructor 1 thru 3, and 17, 19, 22 Course 1 thru 3, and 26, 27 CTE Student Fact 1 thru 4, and 6 thru 9 CTE Student Industry Credential 1 thru 3, 5 thru 7, and 9 District Fact 1 thru 4 District Snapshot 1, 2 Incident 1 thru 3 Person 1 thru 3 Incident Offender 1 thru 4 Incident Offender Infraction 1 thru 5 Incident Offender Disciplinary Action 1 thru 5 Incident Offender Parent Involvement 1 thru 5 Incident Victim 1 thru 4 Location Fact 1 thru 7, and 14 School Calendar 1, 2, 3 Student Calendar Fact 1 thru 7, and 11 Programs Fact 1 thru 6 School Enrollment 1 thru 4, and 6, 7 Special Education Events 1, and 3 thru 6 Special Education Services Fact 1 thru 5, 8 Special Education Snapshot 1, 3, 5, 35 Staff 1, 2 Staff Assignment 1 thru 6 Staff Development Fact 1 thru 4 Staff Snapshot 1, 2 Student 1, 3, 4 Student Course Enrollment 1 thru 7, and 10, 13, 14, 20 Student Snapshot 1, 3, 4 Version 1.0 Published 7/21/2010 Page 32
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PIMS Manual_Vol 1_V1.0 - Sayre Area School District

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