PIMS Manual_Vol 1_V1.0 - Sayre Area School District

Pennsylvania Information
Management System
Pennsylvania
Department of Education
PIMS Incident Template Specifications
Field
No.
1 20
Max
Length
Name R/O/CR Code Definition Business Rules Sample / Valid Value
SUBMITTING
DISTRICT CODE
R (K, M)
2 10 SCHOOL YEAR DATE R K, M
3 30 INCIDENT ID R K, M
The unique, 9-digit Administrative Unit
Number (AUN) assigned by the
Pennsylvania Department of Education
A single date indicating the whole
school year; the June 30 at the end of
the standard school year is used to
designate a school year. Thus, the
2010-2011 school year would be
indicated by 2011-06-30.
An identifier assigned by the LEA to the
incident; this identifier must be unique
within each LEA per school year.
4 10 INCIDENT DATE R F, M The date the incident took place
5 12
LOCATION CODE OF
INCIDENT
6 30 LOCAL INCIDENT ID O U
7 20
8 5
INCIDENT PLACE
CODE
INCIDENT TIME
FRAME CODE
R
U, M
The PDE-defined 4-digit code
identifying the school where the incident
took place
The local identifier used by the LEA to
track the incident, if different than
INCIDENT ID (Field 3)
R U The place of occurrence of the incident
CR
U
The time the incident occurred; see
Valid Values.
All dates must be entered in ISO
format: YYYY-MM-DD
All dates must be entered in ISO
format: YYYY-MM-DD
Required if INCIDENT PLACE
CODE = 1 (on school
property/grounds).
Example: 123456789
All LEA and School codes
can be found at
http://edna.ed.state.pa.us
Example: 2011-06-30
Example: 9801
Example: 2010-10-05
Example: 1234
All LEA and School codes
can be found at
http://edna.ed.state.pa.us
Example: 1523
See Appendix Y in
Volume 2 of the PIMS
User Manual for a
complete list of valid
values.
Valid Values:
• 1 – before school hours
• 2 – during school hours
• 3 – after school hours
Version 1 Page 68
Published 7/21/2010