PIMS Manual_Vol 1_V1.0 - Sayre Area School District

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Pennsylvania Information Management System Pennsylvania Department of Education FAQs, continued 9. Should I include terminated staff in my staff snapshot? • Yes, after they leave your LEA, terminated staff should be included in one last staff snapshot to allow reporting of their termination. 10. How do I report terminated staff? • In the first PIMS Staff Snapshot after a staff member exits the LEA, report the following in Staff and Staff Snapshot templates (in addition to all required fields): o Field 41, Active /Inactive Indicator – “T” (terminated) o Field 36, the exit date o Field 54, the appropriate termination code o Field 52, Annual Salary should be “0” 11. What termination code shall I use to report staff who will no longer be reported but who still work for my LEA? • Use Termination Code 08 (Other) in Field 54 in the Staff and Staff Snapshot templates to indicate that staff who still work at the LEA will no longer be reported. This designation is applied to an invalid staff ID that cannot be corrected, or to someone reported in a prior year that does not meet reporting requirements, such as support staff. 12. What happens if an LEA has no directly employed or contracted school security staff? • If an LEA has no directly employed or contracted security staff a record indicating this must be entered in the District Fact template during the June reporting window. Please refer to that section. In this case no school security records should be submitted in the Staff, Staff Snapshot, Staff Assignment or Staff Development Fact templates. 13. Do staff that provide security services at extracurricular activities such as sports need to be submitted? • No, these staff do not need to be submitted to PIMS. Version 1 Page 141 Published 7/21/2010
Pennsylvania Information Management System Pennsylvania Department of Education Staff Snapshot Template (95 Fields) Template Number: 0610 Target Table: STAFF_SNAPSHOT Template Description This table is used to record a point-in-time view of the staff population. The Staff Snapshot template can be used to track changes over time since there is one record for each staff member for each snapshot date. The Staff Snapshot template must be submitted in a point-in-time fashion. All types of professional staff should be included in this template. However, terminated staff should be included in this template only if they have been terminated since the last collection period. School security staff, including directly employed or contracted school police officers, school resource officers and school security officers, will be collected using this template starting in school year 2009-2010. These staff members are to be reported during the June 1 – June 30 Safe Schools reporting window. During this submission only the fields listed below are required. All security staff members for the entire school year should be reported during this window, even if the individual is no longer working as a security officer at the end of the school year. Fields required during the June 1 – June 30 Safe Schools reporting window: • 1 – District Code • 2 – Staff ID • 14 – Location Code • 48 – Staff Qualification Status Code • 65 – First Name Long • 66 – Last Name Long • 95 – Authorized to Carry Weapon Indicator If an LEA has no directly employed or contracted security staff a record indicating this must be entered in the District Fact template. Please refer to this section. Submission of school security staff is not required until the June 1 – June 30 Safe Schools window. LEAs may submit school security staff data during other staff-related collections, though. However, if you submit school security staff in the January snapshot, all fields required for professional staff must be submitted. Grain: One record per LEA / Staff / Snapshot Date Version 1 Page 142 Published 7/21/2010
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PIMS Manual_Vol 1_V1.0 - Sayre Area School District

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