PIMS Manual_Vol 1_V1.0 - Sayre Area School District

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Pennsylvania Information Management System Pennsylvania Department of Education PIMS Student Snapshot Template Specifications Field Max No. Length Name R/O/CR Code Definition Business Rules Sample / Valid Value 178 Not collected 179 Not collected 180 Not collected 181 Not collected HOME ADDRESS The 2-digit county code of the student’s mailing address 182 N/A STATE O U COUNTY CODE Counties in PA are numbered 01-67, in alphabetical order. 183 Not collected 184 Not collected 185 Not collected 186 Not collected 187 Not collected 188 Not collected 189 9 FUNDING DISTRICT CODE R U The district code that applies to the school district financially responsible for the student In most cases, this will be the same district as reported under the district code of residence (Field 1), EXCEPT in the case of non-resident foster children. This must be one of the 500 Pennsylvania school districts, or the generic PA state code of 999999999, or the generic out-of-state code of 888888888. Refer to section “Student to be Reported in PIMS.” See Appendix D of Volume 2 of the PIMS User Manual for the full list of valid values. Example: 123456789 All LEA and school codes can be found at http://edna.state.pa.us See detailed instructions under “Students to be Reported in PIMS.” Version 1 Page 211 Published 7/21/2010
Pennsylvania Information Management System Pennsylvania Department of Education Rules: 1. SCHOOL YEAR DATE is the date of the last day of the school year in is format: YYYY-06-30 2. Date fields (field name ends in DATE) must be in the ISO format: YYYY-MM-DD 3. STUDENT IDs must be unique within a LEA 4. Only a single instance of a student to be supplied in source file 5. SOCIAL SECURITY NUMBER should be in the format NNNNNNNNN 6. Only one of LAST NAME/LAST NAME LONG and FIRST NAME/FIRST NAME LONG should be populated 7. LAST NAME LONG checked first; if null, LAST NAME SHORT is used 8. FIRST NAME LONG checked first; if null, FIRST NAME SHORT is used 9. New clients recommended to use LAST NAME LONG and FIRST NAME LONG 10. A STUDENT_NAME column is generated by combining the LAST NAME ', ' FIRST NAME values with customizable capitalization 11. Phone numbers should be in the format 555-555-5555 12. Zip code information for home address can be supplied by component (BASE ZIP CODE and ZIP CODE +4) or as a single FULL ZIP CODE. 13. If components only are supplied, a FULL ZIP CODE will be generated by combining BASE ZIP CODE, '-', and ZIP CODE +4 14. Recommend SPECIAL EDUCATION field should contain YES or NO 15. Grade point averages may be between 0.00000 and 999.99999 16. Code Column: OBS - GROUP NAME and GROUP REMOVAL DATE are obsolete; use STUDENT GROUP FACT TEMPLATE for memberships. 17. If FAMILY IDENTIFIER is not specified it will be populated with FAMILY NUMBER value 18. BIRTH DATE must be within set range set by client; default range 1971-01-01 to current date 19. INOCULATION DATE must be within 25 years of the current SCHOOL YEAR DATE 20. If populated, EXPECTED GRADUATION TIMEFRAME must be in the form YYYY or MMYY and begin with 19, 20 or 01-12. If not, a warning is generated. 21. The non-null values in ETHNIC CODE SHORT and RACE CODE 2 through RACE CODE 5 must be unique; if not, the record is rejected 22. When a record is updated and LAST NAME, BIRTH DATE, and CURRENT GRADE LEVEL are all different than the existing Table record, a warning is generated 23. SNAPSHOT DATE is reserved for compatibility with the STUD_SNAPSHOT Table Version 1 Page 212 Published 7/21/2010
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Pennsylvania Information Management
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PIMS Manual_Vol 1_V1.0 - Sayre Area School District

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