PIMS Manual_Vol 1_V1.0 - Sayre Area School District

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Pennsylvania Information Management System Pennsylvania Department of Education Student Course Enrollment Template (20 Fields) Template Number: 0490 Target Table: COURSE_ENROLL Template Description The Student Course Enrollment Template contains information on student enrollment in each course/section combination. The Student Course Enrollment template must be submitted in a cumulative fashion indicating all students enrolled in a specific section of a course for the school year. Grain: One record per LEA /Location / School Year / Course Code / Section / Student / Semester (reporting date) Please note that only the Fields highlighted will be collected for Pennsylvania Department of Education. Remember that all fields may not be mandatory; however, all fields within a template MUST BE accounted for in order to transmit data. PIMS Student Course Enrollment Template Specifications Field No. Max Length Name R/O/CR Code Definition Business Rules Sample / Valid Value 1 9 DISTRICT CODE R (K, M) 2 4 LOCATION CODE R K, M The unique, 9-digit Administrative Unit Number (AUN) assigned by the Pennsylvania Department of Education The PDE defined 4-digit code identifying the school Example: 123456789 All LEA and School codes can be found at http://edna.ed.state.pa.us Example: 1234 All LEA and School codes can be found at http://edna.ed.state.pa.us Version 1 Page 61 Published 7/21/2010
Pennsylvania Information Management System Pennsylvania Department of Education PIMS Student Course Enrollment Template Specifications Field No. 3 10 4 3 Max Length Name R/O/CR Code Definition Business Rules Sample / Valid Value SCHOOL YEAR DATE ENROLLMENT PERIOD NUMBER R R K, M K, M For the 2010-2011 school year, this field should be populated with 2011-06-30. The identification of the marking period entry that identifies the time period covered by the course/section combination; PDE will collect one enrollment period for the 2010-2011 school year. All dates must be entered in ISO format: YYYY-MM-DD Example: 2011-06-30 Example: 002 5 10 EFFECTIVE DATE R K, M 6 6 ENROLLMENT CODE R K, M 7 10 STUDENT ID R K, M 8 Not collected 9 Not collected 10 3 11 Not collected 12 Not collected REQUEST SEQUENCE R K, D All LEAs should enter a value of 002 in the Enrollment Period Number field The date on which the enrollment information becomes effective. If the actual entry data is unknown, the first day of the marking period should be used. The enrollment code that indicates the type of enrollment transaction that occurred; only enrollment data is required at this time. The unique, 10-digit PASecureID assigned to the student Use the Request Sequence field to distinguish between enrollments in identical course/section combinations for the same student. This can happen with Independent Study Hall, for example. All dates must be entered in ISO format: YYYY-MM-DD Example: 2010-09-01 Valid Values: • E1 – student enrolls in a course • W1 – student withdraws from a course Example: 1000000009 Example: 3 Version 1 Page 62 Published 7/21/2010
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Pennsylvania Department of Educatio
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Pennsylvania Information Management
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PIMS Manual_Vol 1_V1.0 - Sayre Area School District

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