PIMS Manual_Vol 1_V1.0 - Sayre Area School District

Pennsylvania Information
Management System
Pennsylvania
Department of Education
Rules:
1. This template is a mirror of the STAFF Template where SNAPSHOT DATE must be populated
2. STAFF IDs must be unique within a LEA
3. Date fields (field name ends in DATE) must be in the ISO format: YYYY-MM-DD
4. SOCIAL SECURITY NUMBER should be in the format NNNNNNNNN
5. Only one of LAST NAME/LAST NAME LONG and FIRST NAME/FIRST NAME LONG should be populated
6. LAST NAME LONG checked first; if null, LAST NAME SHORT is used
7. FIRST NAME LONG checked first; if null, FIRST NAME SHORT is used
8. New clients recommended to use LAST NAME LONG and FIRST NAME LONG
9. If the Staff FIRST and LAST NAME values are not available as separate values, use FULL STAFF NAME
10. A STAFF_NAME column is populated from FULL STAFF NAME; if null, the column is generated by combining LAST NAME ', ' FIRST NAME
values with customizable capitalization
11. The LOCATION CODE is the code of the primary location for the staff member and is required
12. Phone numbers should be in the format 555-555-5555
13. ZIP CODE information can be supplied by component (BASE ZIP CODE and ZIP CODE +4) or as a single FULL ZIP CODE.
14. If components only are supplied, a FULL ZIP CODE will be generated by combining BASE ZIP CODE, '-', AND ZIP CODE +4
15. MEDICAL EXAM and SUBSTANCE test should be Y or N
16. CITIZENSHIP and FELONY should be Y or N
17. BIRTH DATE must be between within set range such that staff age is between 22 and 75
18. The non-null values in ETHNIC CODE SHORT and RACE CODE 2 through RACE CODE 5 must be unique; if not, the record is rejected
19. The columns identified with an NCES code are recommended to follow the NCES Non-Fiscal Data Handbook V4.0
20. Code Column: K - component of primary key, U - value is updated if row exists, M - a value must be supplied, R - recommended
21. Code Column: When enclosed within parentheses - e.g. (K,M) - the value is assigned by eScholar
22. Only delimited files are accepted
Version 1 Page 153
Published 7/21/2010