PIMS Manual_Vol 1_V1.0 - Sayre Area School District

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Pennsylvania Information Management System Pennsylvania Department of Education Please note that only the Fields highlighted will be collected for Pennsylvania Department of Education. Remember that all fields may not be mandatory; however, all fields within a template MUST BE accounted for in order to transmit data. PIMS Staff Snapshot Template Specifications Field No. Max Length Name R/O/CR Code Definition Business Rules Sample / Valid Value 1 9 DISTRICT CODE R (K, M) 2 9 STAFF ID R K, M The unique, 9-digit Administrative Unit Number (AUN) assigned by the Pennsylvania Department of Education A unique identifier for each staff member; use the 7-digit Professional Personnel ID (PPID) for all certificated staff and for non-certificated staff who have a PPID. Use the 9-digit Social Security Number (SSN) without dashes for non-certificated staff who do not have a PPID. Use the 5-digit Municipal Police Officer Training ID (MPTID) for school security staff preceded by SS. If the school security staff does not have a MPTID, the LEA must assign the individual a unique and consistent 5-digit ID preceded by SS. The staff ID must be consistent in all templates. Do not use leading zeros or spaces in PPIDs. All IDs for school security staff should be prefixed with “SS” so that they do not conflict with other staff IDs. See Sample / Valid Value column. Example: 123456789 All LEA and School codes can be found at http://edna.ed.state.pa.us Example: 6925031 or SS12345 (for school security staff) Version 1 Page 143 Published 7/21/2010
Pennsylvania Information Management System Pennsylvania Department of Education PIMS Staff Snapshot Template Specifications Field No. 3 9 Max Length 4 Not collected 5 Not collected 6 Not collected 7 Not collected 8 Not collected 9 Not collected 10 Not collected 11 Not collected 12 Not collected 13 Not collected Name R/O/CR Code Definition Business Rules Sample / Valid Value SOCIAL SECURITY NUMBER 14 4 LOCATION CODE R U, M 15 Not collected 16 Not collected 17 N/A 18 Not collected 19 Not collected STAFF EMPLOYMENT TYPE CODE O R U U The 9-digit number of identification assigned to the individual by the Social Security Administration. Do not include dashes. The PDE-defined, 4-digit school code identifying the primary school of employment for the staff member. • LEA off-site locations use 9999. • Staff assigned to district office use 0000. • Private schools use 0000. • School security staff use 0000. An indication of whether an individual is employed for a standard number of hours (as determined by civil or organizational policies) in a week, month, or other period of time Field 3 is optional. For noncertificated staff without PPID, put SSN in Field 2, STAFF ID. Example: 123456789 All LEA and School codes can be found at http://edna.ed.state.pa.us Every PA public school, including charter schools and CTEs, has a 4-digit school code. Valid Values: • F = full time • P = part time Version 1 Page 144 Published 7/21/2010
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Pennsylvania Department of Educatio
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Pennsylvania Information Management
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PIMS Manual_Vol 1_V1.0 - Sayre Area School District

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