PIMS Manual_Vol 1_V1.0 - Sayre Area School District

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Pennsylvania Information Management System Pennsylvania Department of Education PIMS Staff Template Specifications Field No. Max Length Name R/O/CR Code Definition Business Rules Sample / Valid Value 76 80 E-MAIL ADDRESS O U 77 60 MIDDLE NAME O U 78 Not collected 79 Not collected 80 Not collected 81 Not collected 82 Not collected 83 N/A 84 Not collected 85 Not collected 86 Not collected 87 Not collected 88 Not collected 89 Not collected 90 Not collected 91 Not collected 92 Not collected 93 Not collected 94 Not collected EMPLOYMENT ELIGIBILITY VERIFICATION O U The numbers, letters, and symbols used to identify an electronic mail (e-mail) user within the network to which the individual or organization belongs A secondary name given to an individual at birth, baptism, or during another naming ceremony The second form of documentation (supplemental to an identification document with photograph, e.g., driver’s license) furnished by an individual verifying his/her eligibility to be legally employed in the United States; see Valid Values. Example: jdoe@LEA.org Example: Louise Valid Values: • See Appendix G in Volume 2 of the PIMS User Manual for a complete list of valid values. Version 1 Page 137 Published 7/21/2010
Pennsylvania Information Management System Pennsylvania Department of Education PIMS Staff Template Specifications Field No. Max Length 95 N/A Name R/O/CR Code Definition Business Rules Sample / Valid Value AUTHORIZED TO CARRY WEAPON INDICATOR CR U Specifies whether the school security staff member is authorized to carry a weapon Required for school security staff This field should be used for school security staff only. Valid Value: Y or N Rules: 1. STAFF IDS must be unique within a LEA 2. Date fields (field name ends in DATE) must be in the ISO format: YYYY-MM-DD 3. SOCIAL SECURITY NUMBER should be in the format NNNNNNNNN 4. Only one of LAST NAME/LAST NAME LONG and FIRST NAME/FIRST NAME LONG should be populated 5. LAST NAME LONG checked first; if null, LAST NAME SHORT is used 6. FIRST NAME LONG checked first; if null, FIRST NAME SHORT is used 7. New clients recommended to use LAST NAME LONG and FIRST NAME LONG 8. If the Staff FIRST and LAST NAME values are not available as separate values, use FULL STAFF NAME 9. The STAFF_NAME column is populated from FULL STAFF NAME; if null, the column is generated by combining LAST NAME ', ' FIRST NAME values with customizable capitalization 10. The LOCATION CODE is the code of the primary location for the staff member and is required 11. Phone numbers should be in the format 555-555-5555 12. ZIP CODE information can be supplied by component (BASE ZIP CODE and ZIP CODE +4) or as a single FULL ZIP CODE. 13. If components only are supplied, a FULL ZIP CODE will be generated by combining BASE ZIP CODE, '-', and ZIP CODE +4 14. MEDICAL EXAM and SUBSTANCE TEST should be Y or N 15. CITIZENSHIP and FELONY should be Y or N 16. BIRTH DATE must be between within set range such that staff age is between 22 and 75 17. SNAPSHOT DATE is reserved for compatibility with the STAFF_SNAPSHOT Table Version 1 Page 138 Published 7/21/2010
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Pennsylvania Department of Educatio
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Table of Contents Introduction ....
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Pennsylvania Information Management
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PIMS Manual_Vol 1_V1.0 - Sayre Area School District

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