PIMS Manual_Vol 1_V1.0 - Sayre Area School District

Pennsylvania Information
Management System
Pennsylvania
Department of Education
PIMS Incident Victim Template Specifications
Field
No.
Max
Length
Name R/O/CR Code Definition Business Rules Sample / Valid Value
3 20 VICTIM ID R K, M
4 10
SCHOOL YEAR
DATE
R
K, M
• An identifier for the victim involved in
an incident. This can be the
PASecureID if the victim is a current
student, but does not have to be.
• If the victim is not a current student,
or if the LEA desires not to submit
the PASecureID, use an identifier
assigned by the LEA.
A single date indicating the whole
school year; the June 30 at the end of
the standard school year is used to
designate a school year. Thus, the
2010-2011 school year would be
indicated by 2011-06-30.
5 20 VICTIM TYPE R U The type of victim; see Valid Values.
6 3.0
7 4
8 3
AGE AT TIME OF
INCIDENT
GRADE LEVEL CODE
AT TIME OF
INCIDENT
STUDENT
ASSISTANCE
PROGRAM
REFERRAL
INDICATOR
CR
CR
R
U
U
U
The age of the victim at the time of the
incident
The grade level of the victim at the time
of the incident
A Y/N indicator that specifies whether
the victim was referred to the Student
Assistance Program
Must be the same value used
in the PERSON ID field (Field
2) within the Person template
All dates must be entered in
ISO format: YYYY-MM-DD
Required if age is known. If
unknown, leave null or blank.
Required if grade is known. If
unknown, leave null or blank.
Example: 887
Example: 2011-06-30
Valid Values:
• 1 – student
• 2 – student with IEP
• 3 – student from another
school
• 4 – parent
• 5 – adult visitor / intruder
• 6 – district employee
• 7 – other or unknown
Example: 14
See Appendix K in Volume 2
of the PIMS User Manual for a
complete list of valid values.
Valid Value: Y or N
Version 1 Page 91
Published 7/21/2010