PIMS Manual_Vol 1_V1.0 - Sayre Area School District

Pennsylvania Information
Management System
Pennsylvania
Department of Education
Rules
1. SCHOOL YEAR DATE is the date of the last day of the school year in ISO format: YYYY-06-30
2. COURSE CODES are unique within a LEA and Location
3. Code Column: K* - COURSE CODE LONG must be populated
4. COURSE CODE LONG checked first; if null, COURSE CODE is checked
5. New clients recommended to use COURSE CODE LONG
6. SEMESTER should be used when the same course code is offered in more than one session in the same school year. SEMESTER can be
left null if this situation is not applicable
7. SUBJECT AREA restricted to 15 byte or less matching lookup entries
8. HONORS INDICATORS are Y for an Advanced Academic Courses or N for other courses.
9. GRADE TYPES are N for Numeric, A for Alpha
10. COURSE WEIGHTS can range from 0.0 to 100.000 (stored in Table as 6,3)
11. SPECIAL PROGRAM INDICATORS are Y for Special Programs or N otherwise
12. ALLOWABLE COURSE GENDER is an indicator of the eligibility to enroll, M for male, F for female or B for both
13. GPA INDICATOR details whether this course contributes to the GPA calculation
14. If populated, COURSE DELIVERY MODEL CODE must exist in the CRSE_DELIVERYMODEL Table
15. The columns identified with an NCES code are recommended to follow the NCES Non-Fiscal Data Handbook V4.0
16. Code Column: K - component of primary key, U - value is updated if row exists, M - a value must be supplied, R - recommended
17. Code Column: When enclosed within parentheses - e.g. (K,M) - the value is assigned by eScholar
18. Only delimited files are accepted.
Version 1 Page 54
Published 7/21/2010