PIMS Manual_Vol 1_V1.0 - Sayre Area School District
PIMS Manual_Vol 1_V1.0 - Sayre Area School District
PIMS Manual_Vol 1_V1.0 - Sayre Area School District
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Pennsylvania Information<br />
Management System<br />
Pennsylvania<br />
Department of Education<br />
FAQs<br />
Please note that FAQs in this section pertain to the Programs Fact Template in the Groups and Programs Domain.<br />
1. Do I have to submit all program participation records for a student?<br />
• Yes. If, for example, a student begins participation in a program after the 10/1/2010reporting date but ends participation in that program<br />
between the October and November reporting dates, <strong>PIMS</strong> must receive one program participation record in the November collection<br />
that shows the actual beginning and ending dates for that student in that program.<br />
• It is not sufficient to send only students actively participating as of each reporting date.<br />
2. What if the student’s participation overlaps a reporting date?<br />
• If, for example, a student begins participation in a program before the 10/1/2010 reporting date and ends participation in that program<br />
between the October and November reporting dates, <strong>PIMS</strong> must receive two program participation records for that student:<br />
o<br />
o<br />
in the October 2010 collection, submit a record with the beginning date populated, but the ending date left blank;<br />
in the November 2010 collection, submit a second record identical to what was submitted in October, except with the ending<br />
date populated also.<br />
• If, for example, a student begins participation in a program before the 10/1/2010 reporting date and ends participation in that program<br />
between the March and August reporting dates, <strong>PIMS</strong> must still receive only two program participation records for that student: one in<br />
October with a blank ending date, and one in August with a populated ending date.<br />
3. What if the student’s participation extends from one school year into a second school year?<br />
• Program participation records include the school year as part of the key that makes them unique. For that reason, for any instances in<br />
which a student’s participation in a program extends from one school year into the next school year, the LEA must submit new Programs<br />
Fact records for each year of the student’s participation. This means doing the following:<br />
o at the end of the first school year, submit a record in the August collection with an ending date equal to the last day of the first<br />
school year;<br />
o at the beginning of the second school year, submit a record in the October collection that has the beginning date equal to the<br />
first day of the second school year.<br />
• Repeat as necessary, if the participation extends into three or more school years.<br />
4. Any guidance on beginning dates and ending dates?<br />
• Program participation records include the school year as part of the key that makes them unique. For that reason the beginning date and<br />
ending date for a particular program participation record must fall within the dates of the school year associated with the record. For the<br />
2010-2011 school year, that means these dates should fall between 7/1/2010 and 6/30/2011.<br />
5. What programs information from <strong>PIMS</strong> is used to generate the PreCode file that will be sent to DRC?<br />
• Title III<br />
• Title I (all parts)<br />
6. Is it possible for students to enter in and out of periods of homelessness during the year?<br />
• Yes. If a student has multiple periods of homelessness in a single year, all entry and exit dates should be reported.<br />
Version 1 Page 116<br />
Published 7/21/2010