PIMS Manual_Vol 1_V1.0 - Sayre Area School District

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Pennsylvania Information Management System Pennsylvania Department of Education Incident Offender Parent Involvement Template (6 Fields) Target Table: INCIDENT_OFFNDR_PARENT_INVOLVE Template Description This template connects an incident and the offender to one or multiple parental involvement types. If there are multiple parental involvement types for an incident/offender, include multiple records within this template with the same Incident ID and Offender ID. If the offender is unknown for an incident or there is no parental involvement, do not submit a record in this template. Grain: One record per Submitting District Code / Incident ID / Offender ID / Parental Involvement Code / School Year Date Please note that only the Fields highlighted will be collected for Pennsylvania Department of Education. Remember that all fields may not be mandatory; however, all fields within a template MUST BE accounted for in order to transmit data. PIMS Incident Offender Parent Involvement Template Specifications Field No. 1 20 Max Length Name R/O/CR Code Definition Business Rules Sample / Valid Value SUBMITTING DISTRICT CODE R (K, M) 2 30 INCIDENT ID R K, M 3 20 OFFENDER ID R K, M The unique, 9-digit Administrative Unit Number (AUN) assigned by the Pennsylvania Department of Education where the incident took place An identifier assigned by the LEA to the incident; this identifier must be unique within each LEA per school year. An identifier for the offender involved in an incident Must be the same value used in the PERSON ID field (Field 2) within the Person template Example: 123456789 All LEA and School codes can be found at http://edna.ed.state.pa.us Example: 9801 Example: 887 Version 1 Page 87 Published 7/21/2010
Pennsylvania Information Management System Pennsylvania Department of Education PIMS Incident Offender Parent Involvement Template Specifications Field No. 4 20 5 10 Max Length 6 500 Name R/O/CR Code Definition Business Rules Sample / Valid Value PARENTAL INVOLVEMENT CODE SCHOOL DATE YEAR PARENTAL INVOLVEMENT COMMENT R R CR K, M K, M U The code of the parental involvement type for the offender and incident; see Valid Values. A single date indicating the whole school year; the June 30 at the end of the standard school year is used to designate a school year. Thus, the 2010-2011 school year would be indicated by 2011-06-30. Comment regarding the parental involvement All dates must be entered in ISO format: YYYY-MM-DD Required if the PARENTAL INVOLVEMENT CODE (Field 4) is 6 Valid Values: • 1 – written notification • 2 – telephone conference • 3 – school conference • 4 – family counseling • 5 – law enforcement / legal involvement • 6 – other Example: 2011-06-30 Version 1 Page 88 Published 7/21/2010
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Pennsylvania Department of Educatio
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PIMS Manual_Vol 1_V1.0 - Sayre Area School District

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