PIMS Manual_Vol 1_V1.0 - Sayre Area School District
PIMS Manual_Vol 1_V1.0 - Sayre Area School District
PIMS Manual_Vol 1_V1.0 - Sayre Area School District
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Pennsylvania Information<br />
Management System<br />
Pennsylvania<br />
Department of Education<br />
<strong>PIMS</strong> Person Template Specifications<br />
Field<br />
No.<br />
1 20<br />
Max<br />
Length<br />
Name R/O/CR Code Definition Business Rules Sample / Valid Value<br />
SUBMITTING<br />
DISTRICT CODE<br />
R (K, M)<br />
2 20 PERSON ID R K, M<br />
3 10<br />
4 20<br />
SCHOOL YEAR<br />
DATE<br />
PERSON DISTRICT<br />
CODE<br />
R<br />
CR<br />
5 12 STUDENT ID CR U<br />
6 20 LOCAL PERSON ID O U<br />
K, M<br />
U, D<br />
The unique, 9-digit Administrative Unit<br />
Number (AUN) assigned by the<br />
Pennsylvania Department of Education<br />
An identifier for the person (offender or<br />
victim) involved in an incident; this can<br />
be the PASecureID if the person is a<br />
current student. The PASecureID does<br />
not need to be submitted for victims,<br />
however. If the person is not a current<br />
student or if the LEA desires not to<br />
submit the PASecureID, use an<br />
identifier assigned by the LEA.<br />
A single date indicating the whole<br />
school year; the June 30 at the end of<br />
the standard school year is used to<br />
designate a school year. Thus, the<br />
2010-2011 school year would be<br />
indicated by 2011-06-30.<br />
The unique, 9-digit Administrative Unit<br />
Number (AUN) of the LEA to which the<br />
person belongs; AUN is assigned by<br />
the Pennsylvania Department of<br />
Education.<br />
If a current student, the unique, 10-digit<br />
PASecureID assigned to the student<br />
The local identifier used by the LEA to<br />
track the offender or victim, if different<br />
than PERSON ID (Field 2)<br />
This identifier must be unique to<br />
the individual within an LEA per<br />
school year.<br />
All dates must be entered in ISO<br />
format: YYYY-MM-DD<br />
Only required if the person<br />
(offender or victim) is currently<br />
enrolled in an LEA other than<br />
where the incident took place.<br />
Required for offenders that are<br />
current students. This field does<br />
not need to be submitted for<br />
victims.<br />
Example: 123456789<br />
All LEA and <strong>School</strong> codes<br />
can be found at<br />
http://edna.ed.state.pa.us<br />
Example: 887 or<br />
1000000009<br />
Example: 2011-06-30<br />
Example: 123456789<br />
All LEA and <strong>School</strong> codes<br />
can be found at<br />
http://edna.ed.state.pa.us<br />
Example: 1000000009<br />
Example: 1523<br />
Version 1 Page 72<br />
Published 7/21/2010
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