PIMS Manual_Vol 1_V1.0 - Sayre Area School District

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Pennsylvania Information Management System Pennsylvania Department of Education Rules: 1. Date fields (field name ends in DATE) must be in ISO format: YYYY-MM-DD 2. The combination of CIP CODE and DELIVERY METHOD CODE must exist in the CTE_CIP Table at the school-level for the matching SCHOOL YEAR DATE 3. INDUSTRY CREDENTIAL CODE must exist in the CTE_CIP_INDUSTRY_CREDENTIAL Table at the LEA-CIP-Level for the matching SCHOOL YEAR DATE 4. The fields identified with an NCES code are recommended to follow the NCES Non-Fiscal Data Handbook V5.0 5. Code Column: K - component of primary key, U - value is updated if row exists, M - a value must be supplied 6. File to be provided in delimited format - full delimiter support is available. Load Sequence/Dependencies Load Sequence/Dependency STUDENT FAQs 1. What if our LEA’s high school(s) does (do) not have any reporting year secondary CTE approved programs? • Your LEA does not need to submit data for the CTE Student Fact (0970) or the CTE Student Credential (0980) templates. 2. What if none of the students reported within our LEA’s CTE Student Fact data earned any industry certification credentials related to their enrollment within our CTE programs? • There is no need to submit any CTE Student Credential (0980) template data. Version 1 Page 235 Published 7/21/2010
Pennsylvania Information Management System Pennsylvania Department of Education FAQs, continued 3. Are there limitations to which industry certification credentials we may report for a student? • Only industry certifications earned as a direct result of the student’s reported enrollment within an LEA school’s CTE program (CIP Code – Field 5) should be reported. o Valid reportable certification codes are provided in Volume 2 of the PIMS User Manual. o Reported industry certifications earned will be checked for a reasonable relationship to the student’s program. All reported studentearned industry certifications not documented as offered by LEA programs within the CATS Program Approval system may need to be verified as accurate locally for this data submission. • IMPORTANT NOTE: At times, PDE is required to base the reporting of industry certifications earned by students on ONLY THOSE CERTIFICATIONS DOCUMENTED AS OFFERED BY A SCHOOL’S APPROVED PROGRAM WITHIN THE CATS SECONDARY PROGRAM APPROVAL SYSTEM FOR A SPECIFIC SCHOOL YEAR; therefore, LEAs are responsible for making certain that an accurate up-to-date record of “industry certifications offered” by their specific approved programs are properly recorded within the CATS Secondary Program Approval System on an annual basis. 4. How many times may a student be reported within this template? • A student should be reported as many times necessary to document each industry certification credential earned during the reporting year as a result of the student’s reported enrollment within an LEA school’s CTE program (CIP Code – Field 5). 5. Must all “District Code – School Year Date - Student ID – Student Location Code – CIP Code – Delivery Method Code” combinations for a student reported within this template match up with an identical “District Code – School Year Date - Student ID – CIP Location Code – CIP Code – Delivery Method Code” combination within the CTE Student Fact data? • Yes Version 1 Page 236 Published 7/21/2010
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Pennsylvania Information Management
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PIMS Manual_Vol 1_V1.0 - Sayre Area School District

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