PIMS Manual_Vol 1_V1.0 - Sayre Area School District

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Pennsylvania Information Management System Pennsylvania Department of Education Out of School Suspension Notes Students that are suspended out of school during the school year only for academic reasons or for violations of the student code of conduct are to be reported in aggregate in this template. Out of school suspensions for other reasons (e.g., drug possession, violence, etc.) should be reported at the detail level in the Discipline Domain templates and should not be included in aggregate here. Note that the aggregate number of out of school suspended students is to be reported by infraction category by grade level, by infraction category by ethnicity, and by infraction category by gender. It is also important to note that this suspension data is to be reported on an on an incident basis. If a student is suspended out of school multiple times during the school year for the above reasons he should be counted multiple times in each of these aggregate submissions. See the template specifications and sample data below as well as Appendix AA in Volume 2 of the PIMS User Manual for more information. Grain: One record per District Code / Location Code / Reporting Date / Category 1 / Category 2 / Category 3 / Category 4 Please note that only the Fields highlighted will be collected for Pennsylvania Department of Education. Remember that all fields may not be mandatory; however, all fields within a template MUST BE accounted for in order to transmit data. PIMS Location Fact Template Specifications Field No. Max Length Name R/O/CR Code Definition Business Rules Sample / Valid Value 1 20 DISTRICT CODE R (K, M) 2 12 LOCATION CODE R K, M The unique, 9-digit Administrative Unit Number (AUN) assigned by the Pennsylvania Department of Education The PDE defined 4-digit code identifying the school Example: 123456789 All LEA and School codes can be found at http://edna.ed.state.pa.us Example: 123456789 All LEA and School codes can be found at http://edna.ed.state.pa.us Version 1 Page 121 Published 7/21/2010
Pennsylvania Information Management System Pennsylvania Department of Education PIMS Location Fact Template Specifications Field No. Max Length Name R/O/CR Code Definition Business Rules Sample / Valid Value 3 10 REPORTING DATE R K, M 4 N/A CATEGORY 1 R K, D 5 N/A CATEGORY 2 R K, D 6 N/A CATEGORY 3 R K, D 7 N/A CATEGORY 4 CR K, D 8 Not collected 9 Not collected 10 Not collected 11 Not collected 12 Not collected A single date indicating the whole school year; June 30 at the end of the standard school year is used to designate a school year. Thus, the 2010-2011 school year would be indicated by 2011-06-30. The highest level description of the aggregated data being submitted; see the Sample / Valid Values column. The second level description of the aggregated data being submitted; see the Sample / Valid Values column. The third level description of the aggregated data being submitted; see the Sample / Valid Values column. The fourth level description of the aggregated data being submitted; see Sample / Valid Values column. All dates must be entered in ISO format: YYYY-MM-DD Only applies to EXPULSION and SUSPENSION data. Leave blank for TRUANCY. Example: 2011-06-30 See Appendix AA in Volume 2 of the PIMS User Manual for a complete list of valid values for the Category 1 – 4 fields. See Appendix AA in Volume 2 of the PIMS User Manual for a complete list of valid values for the Category 1 – 4 fields. See Appendix AA in Volume 2 of the PIMS User Manual for a complete list of valid values for the Category 1 – 4 fields. See Appendix AA in Volume 2 of the PIMS User Manual for a complete list of valid values for the Category 1 – 4 fields. Version 1 Page 122 Published 7/21/2010
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Pennsylvania Department of Educatio
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PIMS Manual_Vol 1_V1.0 - Sayre Area School District

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