PIMS Manual_Vol 1_V1.0 - Sayre Area School District

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Pennsylvania Information Management System Pennsylvania Department of Education Child Accounting Domain All Pennsylvania LEAs must submit the following templates as part of the 2009/2010 Child Accounting data collection: • School Calendar • Student Calendar Fact This domain applies to the following organizational types only: • School Districts • Intermediate Units • Career and Technology Centers • Charter Schools • State-Owned Schools • Special Program Jointures • State Juvenile Correctional Institutions • Private Residential Rehabilitation Institutions (PRRI) • Approved Private Schools (APS) One School Calendar is submitted for each unique calendar for a group of students. A student’s attendance and membership will be linked with a calendar by the unique Calendar ID. Four important data elements from the Child Accounting perspective are: District Code of Residence; Funding District Code; Residence Status Code; and Sending Charter School Code. Each time any of these four data elements changes during the school year, a separate PIMS Student Calendar Fact record must be created for the student. Many fields found in other templates are essential to Child Accounting. These fields are Student Status, Gender Code, Ethnic Code Short, Poverty Code, Special Education, LEP Participation, Migrant Status, and Location Code of Residence. It is important that student records are complete with this information. Version 1 Page 35 Published 7/21/2010
Pennsylvania Information Management System Pennsylvania Department of Education School Calendar Template (20 Fields) Template Number: 4300 Target Table: PIMS_SCHOOL_CALENDAR This domain applies to the following organizational types only: School Districts, Intermediate Units, Career and Technology Centers, Charter Schools, State-Owned Schools, Special Program Jointures, State Juvenile Correctional Institution, Private Residential Rehabilitation Institution (PRRI), Approved Private School (APS). Template Description This template is used to identify each unique calendar associated with a student or group of students. One School Calendar can be submitted for multiple schools with the same days in session, the same number of approved Act 80 days, and the same total instructional time. The information collected will be used to calculate the total days in session and total instructional time for each calendar as follows: • Days in Session = Number of Scheduled School Days minus Total Days in Session Lost Due to Strike minus Total Days in Session Lost Due to Act 80 minus Total Days in Session Lost Due to Other Reasons plus Total Make-Up Days. • Total Instructional Time = Days in Session times Instructional Minutes in Standard Day minus Total Instructional Minutes Due to Planned Shortened Days. The Days in Session is used to calculate average daily membership (ADM) for students associated with this calendar. It is important to verify the days in session and total instructional time for each School Calendar. The days in session on the School Calendar must agree with the days in session used by your student information system to generate attendance and membership. Grain: One record per District Code of Instruction / School Year Date / Calendar ID Please note that only the Fields highlighted will be collected for Pennsylvania Department of Education. Remember that all fields may not be mandatory; however, all fields within a template MUST BE accounted for in order to transmit data. Version 1 Page 36 Published 7/21/2010
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PIMS Manual_Vol 1_V1.0 - Sayre Area School District

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