PIMS Manual_Vol 1_V1.0 - Sayre Area School District

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Pennsylvania Information Management System Pennsylvania Department of Education Incident Template (16 Fields) Target Table: INCIDENT Template Description This template defines the primary details of a discipline incident. One record should be submitted per each reportable School Safety incident. See the Discipline Domain description above for more information on reportable incidents. If a school has no reportable School Safety incidents for the entire school year a record indicating this must be entered in the Location Fact template. Please refer to that section. Grain: One record per Submitting District Code / School Year Date / Incident ID Please note that only the Fields highlighted will be collected for Pennsylvania Department of Education. Remember that all fields may not be mandatory; however, all fields within a template MUST BE accounted for in order to transmit data. Version 1 Page 67 Published 7/21/2010
Pennsylvania Information Management System Pennsylvania Department of Education PIMS Incident Template Specifications Field No. 1 20 Max Length Name R/O/CR Code Definition Business Rules Sample / Valid Value SUBMITTING DISTRICT CODE R (K, M) 2 10 SCHOOL YEAR DATE R K, M 3 30 INCIDENT ID R K, M The unique, 9-digit Administrative Unit Number (AUN) assigned by the Pennsylvania Department of Education A single date indicating the whole school year; the June 30 at the end of the standard school year is used to designate a school year. Thus, the 2010-2011 school year would be indicated by 2011-06-30. An identifier assigned by the LEA to the incident; this identifier must be unique within each LEA per school year. 4 10 INCIDENT DATE R F, M The date the incident took place 5 12 LOCATION CODE OF INCIDENT 6 30 LOCAL INCIDENT ID O U 7 20 8 5 INCIDENT PLACE CODE INCIDENT TIME FRAME CODE R U, M The PDE-defined 4-digit code identifying the school where the incident took place The local identifier used by the LEA to track the incident, if different than INCIDENT ID (Field 3) R U The place of occurrence of the incident CR U The time the incident occurred; see Valid Values. All dates must be entered in ISO format: YYYY-MM-DD All dates must be entered in ISO format: YYYY-MM-DD Required if INCIDENT PLACE CODE = 1 (on school property/grounds). Example: 123456789 All LEA and School codes can be found at http://edna.ed.state.pa.us Example: 2011-06-30 Example: 9801 Example: 2010-10-05 Example: 1234 All LEA and School codes can be found at http://edna.ed.state.pa.us Example: 1523 See Appendix Y in Volume 2 of the PIMS User Manual for a complete list of valid values. Valid Values: • 1 – before school hours • 2 – during school hours • 3 – after school hours Version 1 Page 68 Published 7/21/2010
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PIMS Manual_Vol 1_V1.0 - Sayre Area School District

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