PIMS Manual_Vol 1_V1.0 - Sayre Area School District

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Pennsylvania Information Management System Pennsylvania Department of Education PIMS Student Course Enrollment Template Specifications Field No. Max Length Name R/O/CR Code Definition Business Rules Sample / Valid Value 13 2 SEMESTER R K 14 12 15 N/A COURSE CODE LONG COURSE DELIVERY MODEL CODE 16 Not collected 17 Not collected 18 Not collected 19 Not collected 20 25 SECTION CODE LONG R K1* O U R K2* This field is used to help make a course unique where the same Course Code is offered in more than one time period during the school year. This field will represent the general span of time in which a course and its sections are offered. The unique, local, LEA-specific Course Code The method used to deliver instruction to the student for this section of the Course Code Class section number assigned by LEA to identify distinct classes This field should be the local section number only. See Appendix O in Volume 2 of the PIMS User Manual for a complete list of valid values. Valid Values: • 9998 – online course • 0997 – business • 0752 – community facility • 2192 – home • 0754 – hospital • 0340 – in school • 3018 – library/media center • 0341 – other K-12 educational institution • 0342 – post-secondary facility • 9999 - other Version 1 Page 63 Published 7/21/2010
Pennsylvania Information Management System Pennsylvania Department of Education Rules 1. Date fields (field name ends in DATE) must be in the ISO format: YYYY-MM-DD 2. ENROLLMENT PERIOD NUMBER must match an existing MARKING PERIOD NUMBER value in the PERIOD Table for the matching SCHOOL YEAR DATE 3. EFFECTIVE DATE is the date the enrollment or withdrawal is effective 4. ENROLLMENT CODE must exist in the ENROLL_CODES Table for the matching SCHOOL YEAR DATE where ENROLLMENT CODE TYPE = COURSE 5. Code Column: K1* - COURSE CODE LONG must be supplied 6. COURSE CODE LONG checked first; if null, COURSE CODE is checked 7. New clients recommended to use COURSE CODE LONG 8. Code Column: K2* - SECTION CODE LONG must be supplied 9. SECTION CODE LONG checked first; if null, SECTION CODE is checked 10. New clients recommended to use SECTION CODE LONG 11. SEMESTER should match the Semester column in the COURSE Table for the relevant COURSE CODE record - the appropriate value may be null 12. REQUEST SEQUENCE is used for a student enrolled in more than one course with the same Course Code AND Section Code (may occur with courses such as Independent Study). A default value of 0 will be used if REQUEST SEQUENCE is not supplied 13. CLASS PERIOD LONG is the number (or letter) of the period of the day that the class meets 14. If populated, COURSE DELIVERY MODEL CODE must exist in the CRSE_DELIVERYMODEL Table 15. If populated, COURSE CONTENT CODE must exist in the CRSE_CONTENT_CODE Table 16. If populated, COURSE INCLUSION CODE must exist in the CRSE_INCLUSIONCODE Table 17. The columns identified with an NCES code are recommended to follow the NCES Non-Fiscal Data Handbook V4.0 18. Code Column: K - component of primary key, U - value is updated if row exists, M - a value must be supplied, D - value is required but a default is supplied 19. Code Column: When enclosed within parentheses - e.g. (K,M) - the value is assigned by eScholar. 20. Only delimited files are accepted. Version 1 Page 64 Published 7/21/2010
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Pennsylvania Department of Educatio
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Pennsylvania Information Management
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PIMS Manual_Vol 1_V1.0 - Sayre Area School District

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