PIMS Manual_Vol 1_V1.0 - Sayre Area School District

Pennsylvania Information
Management System
Pennsylvania
Department of Education
Please note that only the Fields highlighted will be collected for Pennsylvania Department of Education. Remember that all fields may not be
mandatory; however, all fields within a template MUST BE accounted for in order to transmit data.
PIMS Staff Template Specifications
Field
No.
Max
Length
Name R/O/CR Code Definition Business Rules Sample / Valid Value
1 9 DISTRICT CODE R (K, M)
2 9 STAFF ID R K, M
The unique, 9-digit Administrative Unit
Number (AUN) assigned by the
Pennsylvania Department of Education
A unique identifier for each staff member;
use the 7-digit Professional Personnel ID
(PPID) for all certificated staff and for noncertificated
staff who have a PPID. Use
the 9-digit Social Security Number (SSN)
without dashes for non-certificated staff
who do not have a PPID. Use the 5-digit
Municipal Police Officer Training ID
(MPTID) for school security staff preceded
by SS.
If the school security staff does not have a
MPTID, the LEA must assign the
individual a unique and consistent 5-digit
ID preceded by SS.
Do not use leading zeros or
spaces in PPIDs.
All IDs for school security
staff should be prefixed with
“SS” so that they do not
conflict with other staff IDs.
See Sample / Valid Value.
Example: 123456789
All LEA and School codes
can be found at
http://edna.ed.state.pa.us
Examples:
6925031
or
SS12345 (for school security
staff)
3 9
SOCIAL SECURITY
NUMBER
O
U
The staff ID must be consistent in all
templates.
The 9-digit number of identification
assigned to the individual by the Social
Security Administration. Do not include
dashes.
Field 3 is optional. For noncertificated
staff without
PPID, put SSN in Field 2,
STAFF ID.
Example: 123456789
Version 1 Page 129
Published 7/21/2010