PIMS Manual_Vol 1_V1.0 - Sayre Area School District

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Pennsylvania Information Management System Pennsylvania Department of Education As in the past, individuals (or students’ parents) are asked to self-identify themselves. Observer identification is required if individuals decline to choose a race/ethnicity. Reporting Race/Ethnicity Data in PIMS LEAs should use the following standards when reporting race/ethnicity data in PIMS: if Ethnicity selected is: (Part 1) Hispanic/Latino and Race selected is: (Part 2) then report this: Students are reported as Hispanic/Latino if they identify themselves as such. This designation overrides any race selected in Part 2. Not Hispanic/Latino America Indian or Alaskan Native American Indian or Alaskan native only Not Hispanic/Latino Asian Asian only Not Hispanic/Latino Black or African American Black or African American only Not Hispanic/Latino Native Hawaiian or Other Pacific Islander Not Hispanic/Latino White White only Not Hispanic/Latino Two or more races Multi-racial Native Hawaiian or Other Pacific Islander only Recordkeeping As in the past, original records must be maintained for three years. However, when there is litigation, a claim, an audit or another action involving the records, original responses must be retained until the completion of the action. The above information is a summarization of standards detailed in: MANAGING an IDENTITY CRISIS…Forum Guide to Implementing New Federal Race and Ethnicity Categories (publication NFES 2008-802). This publication is available from the U.S. Department of Education online (http://nces.ed.gov/pubsearch) or call toll free (1-877-4ED-Pubs). Version 1.0 Published 7/21/2010 Page 5
Pennsylvania Information Management System Pennsylvania Department of Education Race/Ethnicity Definitions These are categories used to describe groups to which individuals belong, identify with, or belong to in the eyes of the community. These categories do not denote scientific definitions of anthropological origins. • AMERICAN INDIAN/ALASKAN NATIVE – A person having origins in any of the original peoples of North America and who maintains cultural identification through tribal affiliation or community recognition. • ASIAN/PACIFIC ISLANDER – A person having origins in any of the original peoples of the Far East, Southeast Asia, the Indian subcontinent, or Pacific Islands. This includes people from China, Japan, Korea, the Philippine Islands, Samoa, India, and Vietnam. • BLACK (NON-HISPANIC) – A person having origins in any of the black racial groups of Africa (except those of Hispanic origin). • HISPANIC – A person of Mexican, Puerto Rican, Cuban, Central or South American or other Spanish culture or origin, regardless of race. • WHITE (NON-HISPANIC) – A person having origins in any of the original peoples of Europe, North Africa, or the Middle East (except those of Hispanic origin). Item Version Domain Section Change 1A 1.0 N/A Report Dates Added information for the Special Education template. 2A 1.0 N/A Reporting Period Added collection for optional submission of CDT (Classroom Diagnostic Tools) in July 2010. 2B 1.0 N/A Reporting Period Added collection for Access for ELL in March 2011. 2C 1.0 N/A Reporting Period Edited row SAFE SCHOOLS 2011 to expand elements of required data collected in District Fact template. 3A 1.0 Child Accounting Student Calendar Fact Template Added Field 13, SENDING CHARTER SCHOOL [LOCATION] CODE. 3B 1.0 Child Accounting Student Calendar Fact Template Added Field 14, DISTRICT CODE OF SENDING CHARTER SCHOOL. 3C 1.0 Child Accounting Student Calendar Fact Fields 13 and 14: if one of these fields is populated, then the other one Template must be also. 3D 1.0 Child Accounting Student Calendar Fact Template Added Rules 10, 11, and 12. 4A 1.0 Course and Grades Course Template Field 5: increased course name to a maximum length of 50 characters Version 1.0 Published 7/21/2010 Page 6
Page 1 and 2: Pennsylvania Department of Educatio
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PIMS Manual_Vol 1_V1.0 - Sayre Area School District

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