PIMS Manual_Vol 1_V1.0 - Sayre Area School District

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Pennsylvania Information Management System Pennsylvania Department of Education PIMS Student Snapshot Template Specifications Field No. 1 9 2 4 3 10 Max Length Name R/O/CR Code Definition Business Rules Sample / Valid Value DISTRICT CODE LOCATION CODE SCHOOL YEAR DATE R (K, M) R R U, M K, M 4 10 STUDENT ID R K, M 5 9 SOCIAL SECURITY NUMBER The unique, 9-digit Administrative Unit Number (AUN) assigned by the Pennsylvania Department of Education The PDE-defined, 4-digit code identifying the school. All public schools have a 4-digit school code that is other than “0000” or “9999.” If a student is at a location that does not have a designated school code, use “9999” as the location code. A single date indicating the whole school year; the June 30 at the end of the standard school year is used to designate a school year. Thus, the 2010-2011 school year would be indicated by 2011-06-30. The unique, 10-digit PASecureID assigned to the student O U Social Security number of the student All dates must be entered in ISO format: YYYY-MM-DD This field is optional for all students. The value should be in the format NNNNNNNNN. Do not use dashes. Example: 123456789 All LEA and School codes can be found at http://edna.ed.state.pa.us Example: 1234 All LEA and School codes can be found at http://edna.ed.state.pa.us Example: 2011-06-30 Example: 1000000009 Example: 123456789 Version 1 Page 195 Published 7/21/2010
Pennsylvania Information Management System Pennsylvania Department of Education PIMS Student Snapshot Template Specifications Field Max No. Length Name R/O/CR Code Definition Business Rules Sample / Valid Value 6 Not collected 7 Not collected 8 Not collected 9 Not collected 10 N/A 11 Not collected 12 Not collected CURRENT GRADE LEVEL 13 20 HOME ROOM R U R U, R Indication of the student’s grade level Provide the homeroom number for the student for the given year. This field is used for determining class size in the elementary school grades and in off-site preschool programs. 14 10 BIRTH DATE R U, R Provide the birth date of the student. 15 N/A GENDER CODE 16 40 ADDRESS 1 CR U 17 40 ADDRESS 2 CR U 18 30 CITY CR U R U, R Provide a code that represents the gender of the student. Provide the street name and number of the student’s mailing address. Provide additional information concerning the street address of the student’s mailing address, such as apartment number. Provide the city of the student’s mailing address. All dates must be entered in ISO format: YYYY-MM-DD Address information is needed for CTE students only. Address information is needed for CTE students only. Address information is needed for CTE students only. See Appendix K in Volume 2 of the PIMS User Manual for a complete list of valid values. Example: 206A Example: 2001-07-15 Valid Values: • M – Male • F – Female Example: 222 Main St. Example: Apt. 7 Example: Red Lion Version 1 Page 196 Published 7/21/2010
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Pennsylvania Department of Educatio
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Table of Contents Introduction ....
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Pennsylvania Information Management
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