PIMS Manual_Vol 1_V1.0 - Sayre Area School District

Pennsylvania Information
Management System
Pennsylvania
Department of Education
PIMS Incident Offender Template Specifications
Field
No.
4 10
Max
Length
Name R/O/CR Code Definition Business Rules Sample / Valid Value
SCHOOL YEAR
DATE
R
K, M
A single date indicating the whole school
year; the June 30 at the end of the
standard school year is used to designate
a school year. Thus, the 2010-2011
school year would be indicated by
2011-06-30.
5 20 OFFENDER TYPE R U The type of offender; see Valid Values.
6 3.0
7 20
8 3
9 100
AGE AT TIME OF
INCIDENT
GRADE LEVEL
CODE AT TIME OF
INCIDENT
LLE NOTIFIED
INDICATOR
NAME OF LLE
CONTACTED
CR
CR
R
CR
U
U
U
U
The age of the offender at the time of the
incident
The grade level of the offender at the time
of the incident
A Y/N indicator that specifies whether
local law enforcement was contacted
regarding this offender and incident
The name of the local law enforcement
office contacted regarding this offender
and incident
All dates must be entered in ISO
format: YYYY-MM-DD
Required if age is known. If
unknown, leave null or blank.
Required if grade is known. If
unknown, leave null or blank.
Required if the local law
enforcement was notified (Y in
Field 8)
Example: 2011-06-30
Valid Values:
• 1 – student
• 2 – student with IEP
• 3 – student from another
school
• 4 – parent
• 5 – adult visitor / intruder
• 6 – district employee
• 7 – other or unknown
Example: 14
See Appendix K in Volume 2
of the PIMS User Manual for
a complete list of valid
values.
Valid Value: Y or N
Example: Hampton
Township Police
Department
Version 1 Page 76
Published 7/21/2010