PIMS Manual_Vol 1_V1.0 - Sayre Area School District

Pennsylvania Information
Management System
Pennsylvania
Department of Education
Reporting Pre-Kindergarten (Pre-K) Students
Record students enrolled in the LEA’s Pre-K program, where most children will be three or four
years of age. There may be exceptions in which children are either younger or older than this.
Include all of these students, including any students who have been identified as having a disability
or who are Head Start students as described below.
Pre-Kindergarten includes Head Start students if Head Start is part of an authorized program of the
LEA. That is, if the LEA is in a partnership with Head Start in which the delivery and/or cost of
providing the Pre-Kindergarten program is shared in some way between Head Start and the LEA,
count these students in your enrollment report. Or, if the LEA is the Head Start grantee or delegate
agency, count these students on the enrollment report. If you have a cooperative relationship
with the Head Start program, but the two delivery systems and funding remain completely
separate, do not count these students, even if they are located in LEA facilities. In certain cases
an LEA allows the Head Start agency to use some of its unused classroom space, but that does not
make it the LEA’s program. In true partnerships, there is a more involved relationship where there is
joint responsibility for the program and the funding.
Currently, while we recognize that Pre-Kindergarten may be offered by entities other than LEAs, this
enrollment report and definition of Pre-Kindergarten is restricted to offerings by LEAs, and does not
include Pre-Kindergarten that is provided by community entities under the Pennsylvania Pre-K
Counts program. If the PA Pre-K Counts classroom is operated by the LEA, enrollment of these
students should be counted. PA Pre-K Counts membership and attendance should be excluded
from the child accounting data in the Student Calendar Fact Template.
Reporting Kindergarten Students (K4)
When the school district operates a one-year K4 or a two-year kindergarten program (i.e., K4 and
K5), record as K4 all students who are at least four years of age on the same date that is used for
kindergarten (K5) eligibility.
Include Head Start students. That is, if the LEA is in a partnership with Head Start in which the
delivery and/or cost of providing the K4 program is shared in some way between Head Start and the
LEA, count these students in your enrollment report. Or, if the LEA is the Head Start grantee or
delegate agency, count these students on the enrollment report. If you have a cooperative
relationship with the Head Start program but the two delivery systems and funding remain
completely separate, do not count these students, even if they are located in LEA facilities. In
certain cases an LEA allows the Head Start agency to use some of its unused classroom space, but
that does not make it the LEA’s program. In true partnerships, there is a more involved relationship
where there is joint responsibility for the program and the funding.
Reporting Kindergarten Students (K5)
Record the second year of a two-year kindergarten program or single year of a traditional one-year
kindergarten program (which most school districts offer). Students generally are five years old at the
beginning of the school year.
Version 1.0
Published 7/21/2010
Page 24