PIMS Manual_Vol 1_V1.0 - Sayre Area School District

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Pennsylvania Information Management System Pennsylvania Department of Education This section will provide guidance on extracting data from source systems into eScholar template format. This information can be used to create individual extraction routines or a system of extraction. Data Extraction Data extraction and submission involve the process of: • taking data from source systems • securely submitting files to PIMS • loading data into the PIMS data warehouse The components of data extraction include: • extraction tools • eScholar templates • automation components • documentation File Naming Conventions The following naming convention must be used to extract data files: Extracting Data into Template Format • DistrictCode_TargetTable_YYYYMMDDHHMM.xxx • Example: 100000009_student_200709051134.csv 1. District Code = 9-digit Administrative Unit Number • For example, 100000009 2. Target Table (located on template) e.g., “Student” 3. Time Stamp (ensures uniqueness for the file) e.g., “200709051134” 4. File Extension (data separator type) e.g., “csv” • csv: comma separated • tab: tab separated • del: other delimiter Version 1 Page 253 Published 7/21/2010
Pennsylvania Information Management System Pennsylvania Department of Education Naming Convention Common Problems • The District Code is the 9 digit AUN code • Time Stamp is related to the time the file is created, not the October, December 15, March, or August reporting dates • Target Table is located on line 5 of the eScholar templates • Exact name listed must be used for File naming convention (e.g. Student Course Enrollment Template is COURSE_ENROLL) eScholar Guide to Extracting Data • For more detail around data extraction, Refer to the eScholar Guide to Extracting Data. Data Manager (eDM) Please note that detailed documentation on Data Manager is now available on the PIMS project website (http://www.portal.state.pa.us/portal/server.pt/directory/pims_how_to_guides___training_docs/71510?qid=59700213&rank=6 ) The name of the Adobe document is eDM_User_Guide_3.1.pdf (2) Version 1 Page 254 Published 7/21/2010
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Pennsylvania Information Management
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PIMS Manual_Vol 1_V1.0 - Sayre Area School District

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