department of athletics policies & procedures - UNC Wilmington ...

satisfactorily performed or Purchasing notifies the department that the service
contract has been canceled.
Receipt of Standing Orders
See UNCW Policy 05.154 UNCW Standing Orders
Receipt of New Vehicle Purchases
Purchasing Services will notify the ordering department when the vehicle is
ready for pickup at the dealer. Instructions for picking up the vehicle are
attached to the receiving copy of the purchase order. The ordering department
should follow those instructions. Upon receipt of the vehicle, the ordering
department should sign, date, and return the receiving copy of the purchase
order to Purchasing.
D. Athletic Department Normal Course of Business Transactions
For identification and clarification purposes the following transactions are
common business transactions completed in the normal course of business by
the UNCW Athletics Department. When processing any of these transactions,
specific policies are established through the UNCW Controllers Office and the
UNCW Athletics Department.
1. RECEIPT, CUSTODY AND DEPOSIT OF FUNDS
The Department of Athletics is responsible for all funds from the point of
collection to the final deposit of funds.
Procedures for processing non-restricted receipts
All departments receiving cash in any form are responsible for complying
with the cash receipting requirements of this policy. In addition, departments
receiving cash as a part of their normal operation are responsible for
maintaining a receipting process consistent with university policy, which may
include additional procedures with key internal controls tailored to the specific
unit.
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