department of athletics policies & procedures - UNC Wilmington ...

Mid-Year Certification Process
A. The Eligibility Committee is responsible for verifying and certifying the Mid-
Year Eligibility for all student-athletes. The process used to certify fall
eligibility as follows:
1. After fall grades are posted the Associate Registrar runs a report from
Banner and prepares the Eligibility Certification spreadsheet for each
sport that lists all coded student-athletes.
2. The Eligibility Committee meets and the spreadsheet is displayed on a
projector and each student-athletes’ academic information is discussed
and verified to ensure that all academic requirements are met (i.e.,
number of hours passed in previous term, cumulative GPA, and
current hours registered for spring term). The committee verifies
whether or not at least six hours passed during the previous term apply
to the designated degree program.
3. The Mid-Year Team Eligibility Certification spreadsheets are signed
by the Associate Registrar, Faculty Athletic Representative, Director
of Compliance, Assistant Director of Athletics for Academics, Head
Coach, and Director of Athletics and maintained in the Compliance
Office.
4. The Director of Compliance provides a copy of the completed Mid-
Year Eligibility Certification spreadsheet to the head coach that
indicates each student-athlete’s eligibility status for competition in
addition to other academic eligibility information. Revised
spreadsheets are provided to the head coach as changes in eligibility
status occur, and/or student-athletes are added to roster.
Monitoring Full-Time Enrollment Process
A. The Director of Compliance is responsible for ensuring that student-athletes
maintain full-time enrollment each term in order to practice and compete.
1. In early summer the Assistant Director of Athletics for Academics
receives team rosters from the Director of Compliance and assigns
sport codes in Banner and CAi for all new and returning studentathletes.
2. The Registrar’s Office emails a report twice each day to the Director
of Compliance, Assistant Director of Athletics for Academics, Deputy
Director of Athletics, and FAR that lists all coded student-athletes
registered for fewer than twelve hours for the current term.
The Registrar’s Office puts a “freeze” on the account of all coded
student-athletes that prohibits them from making changes to their
course schedules if it puts them below full-time status. To make
changes to their schedules student-athletes must receive approval from
an academic advisor.
Student-athletes registered for fewer than twelve hours without prior
approval are required to stop practicing and competing. When a
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