department of athletics policies & procedures - UNC Wilmington ...

Department of Athletics has instituted a compliance program which will combine the training
and education of coaches, student-athletes and “athletic representatives”; the review and
modification of the department and university operating procedures to ensure compliance
with those rules; and prompt institutional response when rule violations do occur. Our goals
are to educate coaches, student‐athletes and athletic representatives of their responsibilities
under the rules, to develop operating systems within the Department of Athletics and
university which guide our efforts to work within the rules, and to respond to each rule
violation so that we can correct the situation and be in compliance with all applicable rules.
We affirm that coaches, student‐athletes and athletic representatives at UNCW have an
obligation to report any violations or potential violations of NCAA or CAA rules of which
they are aware. The information will be forwarded to the Assistant Athletic Director for
Compliance who will examine the situation and communicate the results with the Director of
Athletics. The Director of Athletics, in consultation with the Chancellor, and Faculty
Athletics Representative, may request the formation of a committee to conduct or assist in an
investigation of an actual or alleged violation. Actual rule violations will be submitted to the
Director of Athletics, the Faculty Athletic Representative and the Chancellor and reported to
the CAA and NCAA. It is our position that no rule violation is so minor that it need not be
reported. In responding to rule violations, an assessment of the factors will be viewed such as
whether the whether any advantage is gained (e.g., recruiting, competitive, or for the
student‐athletes involved), whether a student‐athlete’s eligibility is affected and whether
violations are recurring. Our goals in responding to an alleged violation will be to encourage
communication; to seek consistency and accountability; and above all to reinforce UNCW’s
commitment to rules compliance.
UNCW’S PROCEDURE FOR REPORTING RULE VIOLATIONS
In accordance with CAA and NCAA regulations, all suspected rule violations shall be
investigated. If the Director of Athletics determines that a violation has occurred, the rule
violation will be reported to the CAA and NCAA.
WHO MAY REPORT A RULE VIOLATION
o Any individual (e.g., athletic department staff member, student‐athlete, university
employee, athletic representative) may report an alleged, rumored or suspected violation.
o The individual may report the alleged, rumored or suspected violation verbally, in writing
or anonymously.
TO WHOM SHALL AN ALLEGED VIOLATION BE REPORTED
o If an alleged or rumored violation is conveyed to any athletic department staff member, the
Assistant Athletic Director for Compliance is required to notify the Director of Athletics of
the possible violation
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