department of athletics policies & procedures - UNC Wilmington ...

It is essential that the Camp Director schedule the time frame for each camp with the
Assistant Director for Facilities and that camp brochures be approved by the Assistant
Athletic Director for Compliance, Assistant Athletic Director for Facilities, Senior
Associate Athletic Director for Communications, Associate Athletic Director for
Business and the Deputy Athletic Director before camps begin. All arrangements with
Housing and Food Services are the responsibility of the Camp Director, as well as,
payments for these services.
To Be Completed Prior to the Opening Session of Camps/Clinic:
1. Complete the Sports Camp Packet with the Assistant Athletic Director for
Compliance for pre-approval.
2. Submit draft of brochure to the Assistant Athletic Director for Compliance, Senior
Associate Athletic Director for Communications, Associate Athletic Director for
Business, Assistant Athletic Director for Facilities and the Deputy Athletic
Direction for approval prior to printing and distribution.
3. Submit copy of final brochure to the Assistant Athletic Director for Compliance
and others listed above for approval.
4. Sign UNCW Facilities contract with the Assistant Athletic Director for Facilities
for usage of state facilities.
5. Provide the Assistant Director of Athletics for Facilities with proof of accidental
injury insurance.
To be Completed Subsequent to the Completion of Camps/Clinic:
1. After completion of each camp, the Camp Director is required to furnish the
Assistant Athletic Director for Facilities with a detailed list of all campers and the
amount of fee paid to determine the amount owed to UNCW for Facilities rental.
2. A final, completed Sports Camp Packet is provided to the Assistant Athletic
Director for Compliance.
3. A list of all student-athletes who have worked the camp including name, days
worked, responsibility, and compensation.
4. A list of all non-university employees who have worked the camp including
name, affiliation, days worked, responsibilities, and compensation.
5. A list of price and source of camper/employee awards.
VIII. SPORTS MEDICINE PROGRAM
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