department of athletics policies & procedures - UNC Wilmington ...

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athlete who The NCAA offers several scholarships programs (eg., NCAA Post-Graduate Scholarship Program, NCAA Degree Completion Program, NCAA Women’s Enhancement Program, NCAA Ethnic Minority Enhancement Program, etc.) offering financial assistance to studentathletes completing their degree program as well as opportunities to consider a future in the athletic field. The Department of Athletics provides annual information about these programs to all head coaches to share with their student-athletes. It is recommended that student-athletes visit the NCAA website for further information or inquire with the UNCW Department of Athletics about these programs. The Assistant Athletic Director for Academics facilitates nominations for these awards. Any awards or scholarships that student-athletes may qualify for (eg., Academic All- American, etc.) will be recommended to the student-athlete by the coach, the Department of Athletics, and the university. Student-athletes will be contacted to apply for the award or scholarship and encouraged to inquire about scholarships as well. XXI. GRIEVANCE PROCEDURES If a student-athlete believes he or she has been unfairly treated or would like to express any grievances or concerns in the areas of athletic scholarships, transfer releases, harassment, hazing, abusive behavior, discrimination or any other issues regarding his/her athletic experience, opportunities are available to voice these concerns. Student-athletes are encouraged to deal with your coach whenever possible or to personally see your sport supervisor, the Deputy Athletic Director/SWA or the Director of Athletics. Another avenue to express concerns is through a meeting with the Student-Athlete Advisory Committee that considers matters of general concern for all student-athletes or by contacting your team SAAC representative or any SAAC officer. Additionally, the Faculty Athletics Representative, the Athletic Council, and the Office of the Dean of Students, in addition to the Assistant Athletic Director for Academics, are available to hear any concerns as well. Any grievance matters regarding financial aid (i.e. athletic scholarship reductions or cancellations) are handled by the Financial Aid Appeals Committee. If a student-athlete desires to appeal an athletic scholarship reduction or cancellation, the Financial Aid Office will provide this hearing opportunity. The student-athlete has 14 days to request the hearing opportunity upon receiving the written notification from the Financial Aid Office that the athletic scholarship has been reduced or cancelled. The Financial Aid Office has established procedures for hearing opportunities and these procedures are outlined in the letter the student-athlete receives. Any grievance matters regarding transfer releases (i.e. transfer release appeals) are handled 118
y a subcommittee from the Athletics Council, composed of the Faculty Athletics Representative and nonathletics faculty/staff members with the addition of two studentathletes from SAAC. If a student-athlete is denied a request for a transfer release, the Department of Athletics will provide a written letter to the student-athlete that, upon written request, he or she will be provided a hearing opportunity. The subcommittee from the Athletics Council conducts the hearing. The hearing and written results of the hearing are provided to the student-athlete within 15 business days of the student-athlete’s written request for a hearing. If the subcommittee fails to conduct the hearing or provide the written results to the student-athlete within 15 business days, the release shall be granted by default and a written release will be provided to the student-athlete. Other grievance matters regarding harassment, hazing, abusive behavior, or discrimination are handled by a subcommittee from the Athletics Council, composed of the Faculty Athletics Representative and nonathletics faculty/staff with the addition of two studentathletes from SAAC. The subcommittee will investigate the grievance matter, conduct a hearing, as necessary, and provide written the results of the hearing to the student-athlete and to university personnel. Findings of the subcommittee are directed to the Director of Athletics and Chancellor for final resolution. The information provided below is a reference guide on available resources for communicating any grievances. Department of Athletics Contact Person Contact Number Kelly Mehrtens, Director of Athletics 962-3571 Pat Howey, Deputy Athletic Director/SWA 962-3767 Joe Browning, Sr. Assoc. AD for Communications 962-3236 Randy Magill, Assoc. AD for Business 962-3580 Coaches of Respective Program TBD Sports Supervisors Contact Number Kelly Mehrtens (Basketball) 962-3571 Pat Howey (Baseball, Softball, Tennis, Golf, Swim& Dive, Volleyball) 962-3767 Joe Browning (Soccer) 962-3236 Randy Magill (Track/Cross Country) 962-3580 Athletic Council Contact Person Contact Number Dr. Robert Burrus, Economics & Finance 962-3226 Dr. Steve Elliott, Health & Applied Human Science 962-2115 Dr. Mika Elovaara, Asst. Dir., Graduate Liberal Studies 962-2427 119
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UNIVERSITY OF NORTH CAROLINA WILMIN
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UNIVERSITY OF NORTH CAROLINA at WIL
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IV. FINANCIAL ADMINISTRATION AND CO
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Game Day Functions Special Events C
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I. ATHLETIC STATEMENT OF PURPOSE In
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The Department of Athletics Mission
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Ethical Conduct and Sportsmanship P
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more stringent than departmental, u
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suspended or terminated. Staff Memb
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organizations and constituencies on
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virtual media guides, programs and
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DIRECTOR OF SPORTS MEDICINE Directl
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and intern staff. Also responsible
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UNCW ATHLETIC COUNCIL MISSION STATE
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athletes for academic awards and po
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arrangements for the visiting team
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POSITION DESCRIPTIONS DIRECTOR OF A
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OTHER CHARACTERISTICS OF POSITION:
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serving as a liaison with the CAA a
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BASIC FUNCTION: The Student Aid Ass
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This position also serves as sports
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The Assistant Athletic Director for
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esponsible for adhering to NCAA, CA
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Interpreting and carrying out unive
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BASIC FUNCTION: As Assistant Athlet
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and regulations. PROGRAM DIRECTION
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campaign volunteers, various busine
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keep them apprized of accomplishmen
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promotional plans. This position re
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operation of Seahawk Sports Marketi
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MONETARY RESPONSIBILITY: Season and
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academic progress and promoting the
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STATEMENT OF RESPONSIBILITY FOR CON
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direction of the program and assist
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ADMINISTRATIVE SUPPORT STAFF / ATHL
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interpret and apply to situations.
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university community and prospectiv
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PROGRAM DIRECTION AND DEVELOPMENT:
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ANNUAL LEAVE All full-time permanen
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University's annual operating budge
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Throughout the year, the Associate
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team travel represents a major expe
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changes must be provided to the Ath
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Fifteen passenger vans shall be loa
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A Travel Fund has been established
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Reimbursements for legitimate expen
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The recruiting packet required by t
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If a change order is required after
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Contact Purchasing Services by tele
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processed and items repaired or rep
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Any variations or exceptions to UNC
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More frequent deposits are required
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hard items to consumers. 1. Interna
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using the facility (i.e., utilities
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The results of these inventories wi
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Responsibilities of the Staff Membe
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TEAMS In regards to practice, first
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up/breakdown Harold Greene Track $5
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GENERAL All UNCW and coaches’ pri
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EXAMPLE OF SPORTS CAMP TIMELINE (JU
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Please keep a copy of this checklis
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particular sport, and all assignmen
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Information pertaining to the Depar
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individual records for each sport o
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TABLE OF CONTENTS SECTION I-ORGANIZ
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Asthma and Metered Dose Inhaler (MD
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The Athletic Training Staff of UNCW
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Sports Medicine Department Organiza
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Develop and oversee a team of medic
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Eligible/Possession of North Caroli
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Bachelors degree from a regionally
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Ability to communicate both verbal
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services. It is the purpose of this
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(1) Administer this Article. (2) Is
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(2) Proof of practice in this State
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application for licensure if the Bo
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Performance Evaluations and Persona
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providers are highly encouraged to
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• UNCW Sports Medicine Sweatshirt
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students will take priority in term
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e available when CAA or NCAA events
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equires that employers ensure their
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detergent/disinfectant. Hand washin
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Sharps containers - red, capped, pu
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The Director of Athletic Training w
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FORM A: THE UNIVERSITY OF NORTH CAR
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FORM C: THE UNIVERSITY OF NORTH CAR
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FORM E: THE UNIVERSITY OF NORTH CAR
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FORM F: THE UNIVERSITY OF NORTH CAR
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FORM H: THE UNIVERSITY OF NORTH CAR
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Arrive on time for clinical hours a
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Student-Athlete Responsibilities St
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following set of guidelines should
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Coaches’ Responsibility PURPOSE:
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POLICY STATEMENT: This policy is de
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Any student interested in trying ou
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Exit Physical Assessment Policy PUR
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STEPS FOR PROCESSING MEDICAL BILLS
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3. Once the MRI is complete, the re
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4. Once the MRI is complete, the re
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(HIPAA). Sports Medicine Staff memb
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Web universal resource locators (UR
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Telephone Procedures: Members of t
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forms distributed and used by the U
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SECTION VII MEDICAL AND CLINICAL PO
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Asthma and Metered Dose Inhaler Pol
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25 breaths per minute, inability to
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It is the athlete’s responsibilit
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1. Remove the cap and hold the inha
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impairment of neurological function
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CT and MRIs have been found to be o
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Post-Concussion Exertional Testing
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Extreme thirst Frequent urination
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Role of the Athletic Training Depar
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Cutaneous manifestations in anaphyl
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Any patient requiring epinephrine a
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than 8%. A higher carbohydrate leve
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site achieved and the student-athle
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9. Do not ignore skin infections, p
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Pregnancy can also pose certain hea
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All UNCW Team Physicians will sign
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3. Phonophoresis Medications (Hydro
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FORM B AGENT OF RECORD STATEMENT Th
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FORM C UNSECURED MEDICATION EXCEPTI
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Sports medicine staff members, phys
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Sickling is often confused with hea
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12. Student-athletes with positive
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SECTION VIII AUXILIARY SERVICES POL
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ii. Notifies or is notified by Dire
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i. Coordinates communication with A
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Head Coach: Be aware of involved pa
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Public safety (PS) - crowd safety/c
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Student-athletes requiring temporar
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with a game or other activity despi
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A. Personnel should not return to t
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Certified athletic trainers and ath
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Nutritional Services Policy POLICY
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Emergency Personnel - Certified/Lic
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the University’s Student Health S
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Annual evaluation of the policies a
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Scott Julie Stacy Aldo Margery Step
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Appendix II Staff Performance Evalu
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EPA Performance Evaluation Template
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1 2 3 4 5 7. communicates effective
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Appendix III Preseason Pre-Particip
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Epilepsy /seizures Y N Anorexia/bul
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Back (strain, chronic pain, slipped
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Student-Athlete Signature Date Pare
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Musculoskeletal Examination Name __
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Athlete’s Name Male / Female (Fir
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PLEASE COMPLETE THE FOLLOWING INFOR
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FERPA Form for release of Student-A
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UNIVERSITY OF NORTH CAROLINA WILMIN
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I, the undersigned, hereby acknowle
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PHYSICAL CONDITIONING PROGRAMS POSE
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is listed in Appendix B. D. TESTING
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i. NOTIFICATION OF PARENTS: THE STU
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1. BASIS FOR TEST: WHEN A STUDENT A
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g. THE STUDENT ATHLETE MUST BE GIVE
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THE CONTRACTUAL AGREEMENT BETWEEN T
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Some Examples of NCAA Banned Substa
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APPENDIX E3 Notification of Schedul
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___ Full Sport Participation - NO R
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Annual review and update of the EAP
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- Will be able to implement emergen
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3) Activation of emergency medical
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EMERGENCY PLAN SOCCER FIELD- MEN’
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10 - Trask Coliseum 10A- Nixon Anne
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3) Activation of Emergency Medical
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EMERGENCY PLAN Men’s and Women’
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43 10 - Trask Coliseum 10A- Nixon A
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· Certified/Licensed Athletic Trai
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EMERGENCY PLAN Brooks Field - Baseb
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· Certified/Licensed Athletic Trai
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EMERGENCY PLAN Trask Coliseum - Men
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· Person placing 911 call will dir
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EMERGENCY PLAN Trask Coliseum, Hano
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- Will be certified in First Aid an
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X. UNCW STUDENT AID ASSOCIATION PUR
Page 373 and 374: STUDENT-AID ASSOCIATION BYLAWS BYLA
Page 375 and 376: d. In the event of a vacancy in the
Page 377 and 378: 8. Removal. Any board member may be
Page 379 and 380: 1. All donations and contributions
Page 381 and 382: a. The Executive Committee shall be
Page 383 and 384: SECTION XIII- Internal Control Proc
Page 385 and 386: Distribution of programs through sa
Page 387 and 388: team is considered to be a valuable
Page 389 and 390: Alcoholic beverages, outside food a
Page 391 and 392: XII. ATHLETIC ACADEMIC SUPPORT SERV
Page 393 and 394: and an athletic scholarship during
Page 395 and 396: athletes. To support student-athlet
Page 397 and 398: Repeat Policy Students who receive
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Page 401 and 402: NCAA CHAMPS/Life Skills Program The
Page 403 and 404: Encourage student-athletes to enric
Page 405 and 406: Article VI: All amendments must be
Page 407 and 408: 5. educational expenses awarded by
Page 409 and 410: 3. for any other athletics reason A
Page 411 and 412: I Summer School Scholarships i Stud
Page 413 and 414: -medical expenses (except those cov
Page 415 and 416: • No apparel with another univers
Page 417 and 418: I Draft and Inquiry i A student-ath
Page 419 and 420: UNCW is committed to operating its
Page 421 and 422: Office. Copies of the report will b
Page 423: and nomination information to coach
Page 427 and 428: The Director of Athletics, through
Page 429 and 430: collaborating in the senior exit in
Page 431 and 432: at all times. Additionally, the Ath
Page 433 and 434: immediately. o Individuals other th
Page 435 and 436: The Athletics Department has establ
Page 437 and 438: Any reduction or cancellation of ai
Page 439 and 440: Financial Aid Office will approve,
Page 441 and 442: Student-athletes are admitted to th
Page 443 and 444: committee is comprised of the Assoc
Page 445 and 446: Mid-Year Certification Process A. T
Page 447 and 448: number of transferable credits, and
Page 449 and 450: 9. The year-end, final version of t
Page 451 and 452: Pass six hours during term 3 Maint
Page 453 and 454: student-athletes may request to kee
Page 455 and 456: 6. Reimbursement request is reviewe
Page 457 and 458: 6. Coaches will submit the faciliti
Page 459 and 460: 7. Director of Athletics signs men
Page 461 and 462: Student-athletes may receive four c
Page 463 and 464: conduct/behavior will automatically
Page 465 and 466: student‐athletes’ experiences,
Page 467 and 468: XXIII. APPENDICES ATHLETIC DEPARTME
Page 469 and 470: Boseman Field - Softball Brooks Fie
Page 471: CAA Weekly Practice Report - Men's
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