department of athletics policies & procedures - UNC Wilmington ...

1. Coaching staff submits official visit packet and all required documentation.
2. The Compliance Coordinator reviews packet and documentation to approve the visit.
3. Prior to the official visit, the Compliance Coordinator returns the official visit packet
along with any student host money to the coaching staff.
4. After the official visit, the coaching staff returns the official visit packet with the
necessary post official visit documentation.
5. The Compliance Coordinator reviews the official visit packet for any compliance
issues.
TELEPHONE LOGS
Coaches record all telephone calls to prospective student-athletes and submit the telephone
logs to the Compliance Coordinator on a weekly basis. The Compliance Coordinator reviews
the telephone log for NCAA rules. Every two months, the Compliance Staff receives the
office telephone records for all the coaching staff members and reviews those records in
conjunction with the telephone logs. In addition, the Compliance Staff receives the cellular
telephone records for all the coaching staff members who receive Athletics Department cell
phones and reviews those records as well.
CAMPS AND CLINICS PROCEDURE
Institutional and privately owned camps and clinics must abide by all NCAA, CAA and
UNCW regulations. These regulations include not only the camp itself, but also the
promotion of the camp.
1. Coach completes Camp Brochure form prior to any promotion or release of
information regarding camp. For privately owned camps, coaches will be responsible
for completing the UNCW Sports Camp Contract and fulfilling all requirements in
the contract prior to the camp. All requirements of the Facilities policy must also be
met.
2. Coach completes Camp/Clinic Description in the Camp/Clinic Review Packet and
submits to Director of Compliance for approval.
3. Coach will complete Camp Brochure Approval form and submit to Director of
Compliance for approval of any items being used to promote the camp. In addition to
the Director of Compliance, the Senior Associate Athletic Director for
Communications, Assistant Athletic Director for Facilities, and the Deputy Athletic
Director also review and approve the camp brochure.
4. After all approvals are granted, the Director of Compliance will notify Senior
Associate Director of Athletics for Communications that the camp has been approved.
Information regarding the camp may only be posted on the institutional Web site after
this confirmation.
5. After the camp, coaches complete the remainder of the Camp/Clinic Review Packet
which includes a payment ledger, a refund list, a list of any group or individual
discounts, a list of camp employees and their compensation as well as a list of all high
school or two-year college coaches.
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