department of athletics policies & procedures - UNC Wilmington ...

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season. Then, prior to each home contest, a pre-game meeting, headed by the Athletic Event/Game Manager, should also take place informing the event staff of any additional information regarding the event. Payment of security personnel for all home athletic contests is funded by the Department of Athletics’ operating budget. STAFF SCHEDULES Prior to each sport season beginning, the Athletic Event/Game Manager sends an updated schedule to all support staff interested in working that particular sport(s). When all completed forms have been returned, the Athletic Event/Game Manager schedules appropriate event staff for the respective sport. This process ensures that all staff are scheduled on a full-season basis, rather than on a game-by-game basis. VISITING TEAM / VISITING TEAM LOCKER ROOMS It is the responsibility of the Athletic Event/Game Manager to contact the visiting team(s) prior to each scheduled home contest. When contacting the visiting team, the Athletic Event/Game Manager sends the Visiting Team Manual, a follow-up information sheet, a practice time request form (if necessary) and request an anticipated arrival time. When visiting teams arrive on game-day, the Athletic Event/Game Manager greets them and either escorts them to their locker room or straight to the field. In addition, the Athletic Event/Game Manager provides the team with any information regarding the event/facility as well as answers any questions. The Athletic Event/Game Manager is responsible for assigning each team a secure locker room space (depending on availability), making sure the locker room is set-up properly and supplying sufficient towels and soap. The Athletic Event/Game Manager identifies the locker room with proper signage, if necessary. VI. SPORTS INFORMATION POLICIES RELEASE OF INFORMATION 120
Information pertaining to the Department of Athletics must be released through the Sports Information Office. No administrator, coach or student-athlete should provide information to the news media without first consulting sports information personnel. Team schedules will be released through the Sports Information Office following approval by the Associate Athletic Director for Business, Sport Supervisor, Assistnat Athletic Director for Compliance and the Deputy Athletic Director. Tentative schedules will not be announced and only those approved will be released. A UNCW composite schedule will be compiled for placement on the department’s web site at www.uncwsports.com. Changes in dates and times shall be made in writing to the respective Sport Supervisor and the following individuals will be included in the requested dates/times if the change involves a home competition: Assistant Athletic Director for Facilities, Assistant Athletic Director for Seahawk Sports Marketing, Athletic Trainer, Sports Information Director and the Director of Athletics. PUBLICITY Sports Information Office representatives will make all contact with the news media regarding events. Coaches and student-athletes should not contact the news media directly concerning publicity for their events. Sports Information Office members will contact the news media on a regular basis to publicize athletic contests and events. This is accomplished through the department’s web site, mailings, faxes, fax-on-demand and personal contact. Advance publicity for special events requires as much notice as possible. EVENT COVERAGE/REPORTING Sports Information Office members compile results from each event and reports them to the news media immediately following competition. The Sports Information Office staffs all home events and selected away contests. When away events are not staffed, sports information officials will make arrangements to obtain final results and report those to the news media. Results are always reported, regardless of the outcome. PUBLICATIONS 121
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UNIVERSITY OF NORTH CAROLINA WILMIN
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UNIVERSITY OF NORTH CAROLINA at WIL
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IV. FINANCIAL ADMINISTRATION AND CO
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Game Day Functions Special Events C
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I. ATHLETIC STATEMENT OF PURPOSE In
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The Department of Athletics Mission
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Ethical Conduct and Sportsmanship P
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more stringent than departmental, u
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suspended or terminated. Staff Memb
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organizations and constituencies on
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virtual media guides, programs and
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DIRECTOR OF SPORTS MEDICINE Directl
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and intern staff. Also responsible
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UNCW ATHLETIC COUNCIL MISSION STATE
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athletes for academic awards and po
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arrangements for the visiting team
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POSITION DESCRIPTIONS DIRECTOR OF A
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OTHER CHARACTERISTICS OF POSITION:
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serving as a liaison with the CAA a
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BASIC FUNCTION: The Student Aid Ass
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This position also serves as sports
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The Assistant Athletic Director for
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esponsible for adhering to NCAA, CA
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Interpreting and carrying out unive
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BASIC FUNCTION: As Assistant Athlet
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and regulations. PROGRAM DIRECTION
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campaign volunteers, various busine
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keep them apprized of accomplishmen
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promotional plans. This position re
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operation of Seahawk Sports Marketi
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MONETARY RESPONSIBILITY: Season and
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academic progress and promoting the
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STATEMENT OF RESPONSIBILITY FOR CON
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direction of the program and assist
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OTHER CHARACTERISTICS OF POSITION:
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ADMINISTRATIVE SUPPORT STAFF / ATHL
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interpret and apply to situations.
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university community and prospectiv
Page 77 and 78: OTHER CHARACTERISTICS OF POSITION:
Page 79 and 80: PROGRAM DIRECTION AND DEVELOPMENT:
Page 81 and 82: ANNUAL LEAVE All full-time permanen
Page 83 and 84: University's annual operating budge
Page 85 and 86: Throughout the year, the Associate
Page 87 and 88: team travel represents a major expe
Page 89 and 90: changes must be provided to the Ath
Page 91 and 92: Fifteen passenger vans shall be loa
Page 93 and 94: A Travel Fund has been established
Page 95 and 96: Reimbursements for legitimate expen
Page 97 and 98: The recruiting packet required by t
Page 99 and 100: If a change order is required after
Page 101 and 102: Contact Purchasing Services by tele
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Page 105 and 106: Any variations or exceptions to UNC
Page 107 and 108: More frequent deposits are required
Page 109 and 110: hard items to consumers. 1. Interna
Page 111 and 112: using the facility (i.e., utilities
Page 113 and 114: The results of these inventories wi
Page 115 and 116: Responsibilities of the Staff Membe
Page 117 and 118: TEAMS In regards to practice, first
Page 119 and 120: up/breakdown Harold Greene Track $5
Page 121 and 122: GENERAL All UNCW and coaches’ pri
Page 123 and 124: EXAMPLE OF SPORTS CAMP TIMELINE (JU
Page 125 and 126: Please keep a copy of this checklis
Page 127: particular sport, and all assignmen
Page 131 and 132: individual records for each sport o
Page 133 and 134: TABLE OF CONTENTS SECTION I-ORGANIZ
Page 135 and 136: Asthma and Metered Dose Inhaler (MD
Page 137 and 138: The Athletic Training Staff of UNCW
Page 139 and 140: Sports Medicine Department Organiza
Page 141 and 142: Develop and oversee a team of medic
Page 143 and 144: Eligible/Possession of North Caroli
Page 145 and 146: Bachelors degree from a regionally
Page 147 and 148: Ability to communicate both verbal
Page 149 and 150: services. It is the purpose of this
Page 151 and 152: (1) Administer this Article. (2) Is
Page 153 and 154: (2) Proof of practice in this State
Page 155 and 156: application for licensure if the Bo
Page 157 and 158: Performance Evaluations and Persona
Page 159 and 160: providers are highly encouraged to
Page 161 and 162: • UNCW Sports Medicine Sweatshirt
Page 163 and 164: students will take priority in term
Page 165 and 166: e available when CAA or NCAA events
Page 167 and 168: equires that employers ensure their
Page 169 and 170: detergent/disinfectant. Hand washin
Page 171 and 172: Sharps containers - red, capped, pu
Page 173 and 174: The Director of Athletic Training w
Page 175 and 176: FORM A: THE UNIVERSITY OF NORTH CAR
Page 177 and 178: FORM C: THE UNIVERSITY OF NORTH CAR
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FORM E: THE UNIVERSITY OF NORTH CAR
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FORM F: THE UNIVERSITY OF NORTH CAR
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FORM H: THE UNIVERSITY OF NORTH CAR
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Arrive on time for clinical hours a
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Student-Athlete Responsibilities St
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following set of guidelines should
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Coaches’ Responsibility PURPOSE:
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POLICY STATEMENT: This policy is de
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Any student interested in trying ou
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Exit Physical Assessment Policy PUR
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STEPS FOR PROCESSING MEDICAL BILLS
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3. Once the MRI is complete, the re
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4. Once the MRI is complete, the re
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(HIPAA). Sports Medicine Staff memb
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Web universal resource locators (UR
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Telephone Procedures: Members of t
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forms distributed and used by the U
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SECTION VII MEDICAL AND CLINICAL PO
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Asthma and Metered Dose Inhaler Pol
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25 breaths per minute, inability to
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It is the athlete’s responsibilit
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1. Remove the cap and hold the inha
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impairment of neurological function
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CT and MRIs have been found to be o
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Post-Concussion Exertional Testing
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Extreme thirst Frequent urination
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Role of the Athletic Training Depar
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Cutaneous manifestations in anaphyl
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Any patient requiring epinephrine a
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than 8%. A higher carbohydrate leve
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site achieved and the student-athle
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9. Do not ignore skin infections, p
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Pregnancy can also pose certain hea
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All UNCW Team Physicians will sign
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3. Phonophoresis Medications (Hydro
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FORM B AGENT OF RECORD STATEMENT Th
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FORM C UNSECURED MEDICATION EXCEPTI
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Sports medicine staff members, phys
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Sickling is often confused with hea
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12. Student-athletes with positive
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SECTION VIII AUXILIARY SERVICES POL
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ii. Notifies or is notified by Dire
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i. Coordinates communication with A
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Head Coach: Be aware of involved pa
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Public safety (PS) - crowd safety/c
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Student-athletes requiring temporar
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with a game or other activity despi
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A. Personnel should not return to t
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Certified athletic trainers and ath
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Nutritional Services Policy POLICY
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Emergency Personnel - Certified/Lic
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the University’s Student Health S
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Annual evaluation of the policies a
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Scott Julie Stacy Aldo Margery Step
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Appendix II Staff Performance Evalu
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EPA Performance Evaluation Template
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1 2 3 4 5 7. communicates effective
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Appendix III Preseason Pre-Particip
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Epilepsy /seizures Y N Anorexia/bul
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Back (strain, chronic pain, slipped
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Student-Athlete Signature Date Pare
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Musculoskeletal Examination Name __
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Athlete’s Name Male / Female (Fir
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PLEASE COMPLETE THE FOLLOWING INFOR
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FERPA Form for release of Student-A
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UNIVERSITY OF NORTH CAROLINA WILMIN
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I, the undersigned, hereby acknowle
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PHYSICAL CONDITIONING PROGRAMS POSE
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is listed in Appendix B. D. TESTING
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i. NOTIFICATION OF PARENTS: THE STU
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1. BASIS FOR TEST: WHEN A STUDENT A
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g. THE STUDENT ATHLETE MUST BE GIVE
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THE CONTRACTUAL AGREEMENT BETWEEN T
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Some Examples of NCAA Banned Substa
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APPENDIX E3 Notification of Schedul
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___ Full Sport Participation - NO R
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Annual review and update of the EAP
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- Will be able to implement emergen
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3) Activation of emergency medical
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EMERGENCY PLAN SOCCER FIELD- MEN’
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10 - Trask Coliseum 10A- Nixon Anne
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3) Activation of Emergency Medical
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EMERGENCY PLAN Men’s and Women’
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43 10 - Trask Coliseum 10A- Nixon A
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· Certified/Licensed Athletic Trai
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EMERGENCY PLAN Brooks Field - Baseb
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· Certified/Licensed Athletic Trai
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EMERGENCY PLAN Trask Coliseum - Men
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· Person placing 911 call will dir
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EMERGENCY PLAN Trask Coliseum, Hano
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- Will be certified in First Aid an
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X. UNCW STUDENT AID ASSOCIATION PUR
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STUDENT-AID ASSOCIATION BYLAWS BYLA
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d. In the event of a vacancy in the
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8. Removal. Any board member may be
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1. All donations and contributions
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a. The Executive Committee shall be
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SECTION XIII- Internal Control Proc
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Distribution of programs through sa
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team is considered to be a valuable
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Alcoholic beverages, outside food a
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XII. ATHLETIC ACADEMIC SUPPORT SERV
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and an athletic scholarship during
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athletes. To support student-athlet
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Repeat Policy Students who receive
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have supporting documentation from
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NCAA CHAMPS/Life Skills Program The
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Encourage student-athletes to enric
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Article VI: All amendments must be
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5. educational expenses awarded by
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3. for any other athletics reason A
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I Summer School Scholarships i Stud
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-medical expenses (except those cov
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• No apparel with another univers
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I Draft and Inquiry i A student-ath
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UNCW is committed to operating its
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Office. Copies of the report will b
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and nomination information to coach
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y a subcommittee from the Athletics
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The Director of Athletics, through
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collaborating in the senior exit in
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at all times. Additionally, the Ath
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immediately. o Individuals other th
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The Athletics Department has establ
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Any reduction or cancellation of ai
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Financial Aid Office will approve,
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Student-athletes are admitted to th
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committee is comprised of the Assoc
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Mid-Year Certification Process A. T
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number of transferable credits, and
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9. The year-end, final version of t
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Pass six hours during term 3 Maint
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student-athletes may request to kee
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6. Reimbursement request is reviewe
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6. Coaches will submit the faciliti
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7. Director of Athletics signs men
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Student-athletes may receive four c
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conduct/behavior will automatically
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student‐athletes’ experiences,
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XXIII. APPENDICES ATHLETIC DEPARTME
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Boseman Field - Softball Brooks Fie
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CAA Weekly Practice Report - Men's
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