department of athletics policies & procedures - UNC Wilmington ...

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The Department of Athletics has a formalized, comprehensive strategic plan over the next five years to guide the department in the direction of excellence. The success of the strategic plan will require the collaborative effort between student-athletes, coaches, administrators, donors, fans and friends who believe in and support Seahawk Athletics. The Department of Athletics must continue to build on its solid foundation and elevate the program to higher levels in all facets of its operations. To accomplish this, the Department of Athletics must acknowledge its strengths and weaknesses and be aware of the significant issues and challenges ahead, including the well-being of Division 1 athletic programs across our country, and more specifically, at UNCW. 24
POSITION DESCRIPTIONS DIRECTOR OF ATHLETICS JOB DESCRIPTION: Directs and supervises the administration of the men and women’s athletic programs and all administrative, operational and business functions of the Department of Athletics in accordance with the policies and procedures established by the Athletic Council and approved by the Chancellor and the Board of Trustees. Understands that compliance is a central element of employment and is responsible for adhering to NCAA, CAA and institutional rules and regulations. Oversees the compliance of all aspects of the athletic programs with university, conference and NCAA rules and regulations and adheres to and understands the importance of rules compliance. Supervise scheduling of intercollegiate athletic events. Plans, develops and consults with the Athletic Council those specific policies, procedures, programs and methods designed to implement the general athletic philosophy and policies of the university to be approved by the Chancellor. Coordinate with the Faculty Athletics Representative in representing the university at conference and NCAA meetings. Assists with conducting student-athlete exit interviews. Sets forth the department’s funding requirements, and supervises the overall management and control of the approved fiscal year operating budget for all men and women’s intercollegiate sports. Recruits and provides for the selection, organization and supervision of the staff, and delegate specific responsibilities to assure efficient and productive operation of administrative, business, fiscal and athletic activities of the department. Organizes, directs and participates in activities that will promote the prestige of the University of North Carolina Wilmington and the Department of Athletics. Strive to enhance relationships and communications with all parties (individuals, groups and organizations) who either directly or indirectly have some association with or interest in the operation and success of the Department of Athletics. Serves on committees that vitally concern athletics. Maintains an effective liaison with athletic department staffs across the country. Oversees public relations, speaks to civic groups, attends seminars 25
Page 1 and 2: UNIVERSITY OF NORTH CAROLINA WILMIN
Page 3 and 4: UNIVERSITY OF NORTH CAROLINA at WIL
Page 5 and 6: IV. FINANCIAL ADMINISTRATION AND CO
Page 7 and 8: Game Day Functions Special Events C
Page 9 and 10: I. ATHLETIC STATEMENT OF PURPOSE In
Page 11 and 12: The Department of Athletics Mission
Page 13 and 14: Ethical Conduct and Sportsmanship P
Page 15 and 16: more stringent than departmental, u
Page 17 and 18: suspended or terminated. Staff Memb
Page 19 and 20: organizations and constituencies on
Page 21 and 22: virtual media guides, programs and
Page 23 and 24: DIRECTOR OF SPORTS MEDICINE Directl
Page 25 and 26: and intern staff. Also responsible
Page 27 and 28: UNCW ATHLETIC COUNCIL MISSION STATE
Page 29 and 30: athletes for academic awards and po
Page 31: arrangements for the visiting team
Page 35 and 36: OTHER CHARACTERISTICS OF POSITION:
Page 37 and 38: serving as a liaison with the CAA a
Page 39 and 40: BASIC FUNCTION: The Student Aid Ass
Page 41 and 42: This position also serves as sports
Page 43 and 44: The Assistant Athletic Director for
Page 45 and 46: esponsible for adhering to NCAA, CA
Page 47 and 48: Interpreting and carrying out unive
Page 49 and 50: BASIC FUNCTION: As Assistant Athlet
Page 51 and 52: and regulations. PROGRAM DIRECTION
Page 53 and 54: campaign volunteers, various busine
Page 55 and 56: keep them apprized of accomplishmen
Page 57 and 58: promotional plans. This position re
Page 59 and 60: operation of Seahawk Sports Marketi
Page 61 and 62: MONETARY RESPONSIBILITY: Season and
Page 63 and 64: academic progress and promoting the
Page 65 and 66: STATEMENT OF RESPONSIBILITY FOR CON
Page 67 and 68: direction of the program and assist
Page 71 and 72: ADMINISTRATIVE SUPPORT STAFF / ATHL
Page 73 and 74: interpret and apply to situations.
Page 75 and 76: university community and prospectiv
Page 79 and 80: PROGRAM DIRECTION AND DEVELOPMENT:
Page 81 and 82: ANNUAL LEAVE All full-time permanen
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University's annual operating budge
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Throughout the year, the Associate
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team travel represents a major expe
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changes must be provided to the Ath
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Fifteen passenger vans shall be loa
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A Travel Fund has been established
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Reimbursements for legitimate expen
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The recruiting packet required by t
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If a change order is required after
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Contact Purchasing Services by tele
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processed and items repaired or rep
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Any variations or exceptions to UNC
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More frequent deposits are required
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hard items to consumers. 1. Interna
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using the facility (i.e., utilities
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The results of these inventories wi
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Responsibilities of the Staff Membe
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TEAMS In regards to practice, first
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up/breakdown Harold Greene Track $5
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GENERAL All UNCW and coaches’ pri
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EXAMPLE OF SPORTS CAMP TIMELINE (JU
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Please keep a copy of this checklis
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particular sport, and all assignmen
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Information pertaining to the Depar
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individual records for each sport o
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TABLE OF CONTENTS SECTION I-ORGANIZ
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Asthma and Metered Dose Inhaler (MD
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The Athletic Training Staff of UNCW
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Sports Medicine Department Organiza
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Develop and oversee a team of medic
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Eligible/Possession of North Caroli
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Bachelors degree from a regionally
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Ability to communicate both verbal
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services. It is the purpose of this
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(1) Administer this Article. (2) Is
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(2) Proof of practice in this State
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application for licensure if the Bo
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Performance Evaluations and Persona
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providers are highly encouraged to
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• UNCW Sports Medicine Sweatshirt
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students will take priority in term
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e available when CAA or NCAA events
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equires that employers ensure their
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detergent/disinfectant. Hand washin
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Sharps containers - red, capped, pu
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The Director of Athletic Training w
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FORM A: THE UNIVERSITY OF NORTH CAR
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FORM C: THE UNIVERSITY OF NORTH CAR
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FORM E: THE UNIVERSITY OF NORTH CAR
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FORM F: THE UNIVERSITY OF NORTH CAR
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FORM H: THE UNIVERSITY OF NORTH CAR
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Arrive on time for clinical hours a
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Student-Athlete Responsibilities St
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following set of guidelines should
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Coaches’ Responsibility PURPOSE:
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POLICY STATEMENT: This policy is de
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Any student interested in trying ou
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Exit Physical Assessment Policy PUR
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STEPS FOR PROCESSING MEDICAL BILLS
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3. Once the MRI is complete, the re
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4. Once the MRI is complete, the re
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(HIPAA). Sports Medicine Staff memb
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Web universal resource locators (UR
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Telephone Procedures: Members of t
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forms distributed and used by the U
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SECTION VII MEDICAL AND CLINICAL PO
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Asthma and Metered Dose Inhaler Pol
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25 breaths per minute, inability to
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It is the athlete’s responsibilit
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1. Remove the cap and hold the inha
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impairment of neurological function
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CT and MRIs have been found to be o
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Post-Concussion Exertional Testing
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Extreme thirst Frequent urination
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Role of the Athletic Training Depar
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Cutaneous manifestations in anaphyl
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Any patient requiring epinephrine a
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than 8%. A higher carbohydrate leve
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site achieved and the student-athle
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9. Do not ignore skin infections, p
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Pregnancy can also pose certain hea
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All UNCW Team Physicians will sign
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3. Phonophoresis Medications (Hydro
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FORM B AGENT OF RECORD STATEMENT Th
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FORM C UNSECURED MEDICATION EXCEPTI
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Sports medicine staff members, phys
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Sickling is often confused with hea
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12. Student-athletes with positive
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SECTION VIII AUXILIARY SERVICES POL
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ii. Notifies or is notified by Dire
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i. Coordinates communication with A
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Head Coach: Be aware of involved pa
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Public safety (PS) - crowd safety/c
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Student-athletes requiring temporar
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with a game or other activity despi
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A. Personnel should not return to t
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Certified athletic trainers and ath
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Nutritional Services Policy POLICY
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Emergency Personnel - Certified/Lic
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the University’s Student Health S
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Annual evaluation of the policies a
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Scott Julie Stacy Aldo Margery Step
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Appendix II Staff Performance Evalu
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EPA Performance Evaluation Template
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1 2 3 4 5 7. communicates effective
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Appendix III Preseason Pre-Particip
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Epilepsy /seizures Y N Anorexia/bul
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Back (strain, chronic pain, slipped
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Student-Athlete Signature Date Pare
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Musculoskeletal Examination Name __
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Athlete’s Name Male / Female (Fir
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PLEASE COMPLETE THE FOLLOWING INFOR
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FERPA Form for release of Student-A
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UNIVERSITY OF NORTH CAROLINA WILMIN
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I, the undersigned, hereby acknowle
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PHYSICAL CONDITIONING PROGRAMS POSE
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is listed in Appendix B. D. TESTING
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i. NOTIFICATION OF PARENTS: THE STU
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1. BASIS FOR TEST: WHEN A STUDENT A
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g. THE STUDENT ATHLETE MUST BE GIVE
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THE CONTRACTUAL AGREEMENT BETWEEN T
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Some Examples of NCAA Banned Substa
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APPENDIX E3 Notification of Schedul
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___ Full Sport Participation - NO R
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Annual review and update of the EAP
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- Will be able to implement emergen
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3) Activation of emergency medical
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EMERGENCY PLAN SOCCER FIELD- MEN’
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10 - Trask Coliseum 10A- Nixon Anne
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3) Activation of Emergency Medical
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EMERGENCY PLAN Men’s and Women’
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43 10 - Trask Coliseum 10A- Nixon A
Page 351 and 352:
· Certified/Licensed Athletic Trai
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EMERGENCY PLAN Brooks Field - Baseb
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· Certified/Licensed Athletic Trai
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EMERGENCY PLAN Trask Coliseum - Men
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· Person placing 911 call will dir
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EMERGENCY PLAN Trask Coliseum, Hano
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- Will be certified in First Aid an
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X. UNCW STUDENT AID ASSOCIATION PUR
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STUDENT-AID ASSOCIATION BYLAWS BYLA
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d. In the event of a vacancy in the
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8. Removal. Any board member may be
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1. All donations and contributions
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a. The Executive Committee shall be
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SECTION XIII- Internal Control Proc
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Distribution of programs through sa
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team is considered to be a valuable
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Alcoholic beverages, outside food a
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XII. ATHLETIC ACADEMIC SUPPORT SERV
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and an athletic scholarship during
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athletes. To support student-athlet
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Repeat Policy Students who receive
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have supporting documentation from
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NCAA CHAMPS/Life Skills Program The
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Encourage student-athletes to enric
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Article VI: All amendments must be
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5. educational expenses awarded by
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3. for any other athletics reason A
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I Summer School Scholarships i Stud
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-medical expenses (except those cov
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• No apparel with another univers
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I Draft and Inquiry i A student-ath
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UNCW is committed to operating its
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Office. Copies of the report will b
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and nomination information to coach
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y a subcommittee from the Athletics
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The Director of Athletics, through
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collaborating in the senior exit in
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at all times. Additionally, the Ath
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immediately. o Individuals other th
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The Athletics Department has establ
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Any reduction or cancellation of ai
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Financial Aid Office will approve,
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Student-athletes are admitted to th
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committee is comprised of the Assoc
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Mid-Year Certification Process A. T
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number of transferable credits, and
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9. The year-end, final version of t
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Pass six hours during term 3 Maint
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student-athletes may request to kee
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6. Reimbursement request is reviewe
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6. Coaches will submit the faciliti
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7. Director of Athletics signs men
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Student-athletes may receive four c
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conduct/behavior will automatically
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student‐athletes’ experiences,
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XXIII. APPENDICES ATHLETIC DEPARTME
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Boseman Field - Softball Brooks Fie
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CAA Weekly Practice Report - Men's
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