department of athletics policies & procedures - UNC Wilmington ...

The Athletics Department has established various reviews and documents to ensure
expenditures are handled in accordance with NCAA rules. Designated individuals, the
Associate Athletic Director for Business and the Director of Compliance, are responsible to
ensure that funds are expended in a manner consistent with NCAA rules and regulations.
All expenditures, governed by NCAA rules and regulations, are approved by the Associate
Athletic Director for Business through close communication with the Assistant Athletic
Director for Compliance. All approved expenditures are then forwarded to the University’s
Accounting Department for processing.
STUDENT AID ASSOCIATION (SEAHAWK CLUB)
The UNCW Student Aid Association, Inc., a non-profit corporation founded in 1988,
performs charitable and educational services for the University and its members. This
corporation is an outgrowth of the Wilmington College Student Aid Association founded in
December 1966. The charter requires compliance with the rules and regulations of the
NCAA, CAA and the Athletics Department. The Chancellor has final authority regarding the
operation of the Student Aid Association. All decisions are subject to the Chancellor’s
approval or to that of her designee. All rules and bylaws are found in the “Bylaws of UNCW
Student Aid Association, Inc.” are registered under section 501 (c)(3) of the Internal Revenue
Codes of 1954.
ATHLETIC SCHOLARSHIPS
A student‐athlete may be awarded an athletic scholarship for any term during which the
student‐athlete is in regular attendance as an undergraduate with eligibility remaining or
within six years after initial enrollment in a collegiate institution (provided the student does
not receive such aid for more than five years during that period), or may receive an athletic
scholarship as a graduate student if NCAA regulations are satisfied and eligibility remains.
A student‐athlete must meet applicable institutional, conference, and NCAA regulations to be
eligible for institutional financial aid.
A full athletic scholarship can cover the maximum expenses of tuition and fees, room and
board, and required course‐related books and a partial athletic scholarship may be in any
amount less than a full athletic scholarship.
Athletic scholarships shall not be awarded in excess of one academic year and must be
reissued each academic year if approved for renewal.
It is permissible for a staff member to inform a prospect that the athletics department may
recommend to the financial aid authority that the prospect’s financial aid be renewed each
year for a period of four years. However, the prospect must be aware that the renewal is not
automatic and must be renewed on an annual basis if approved. Additionally, it is not
permissible for an institution to assure the prospect that it automatically will continue a
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