department of athletics policies & procedures - UNC Wilmington ...

More frequent deposits are required as noted below:
Departments and activities with cash receipts of $250.00 or more must
deposit funds that day.
Credit Card deposits must be made daily regardless of amount.
(Note: Not applicable to authorized petty cash and change
funds.)
Verification of Deposit
The department remains responsible for all funds to be deposited until its cash
receipts are counted and verified by the Cashier's Office. Once the deposit has
been verified, an official numbered receipt is sent via e-mail to the department. If
a discrepancy is found when the cash receipts are counted, the Cashier's Office
will notify the department immediately by telephone.
Receipts Deposited by the Comptroller's Office
When cash/checks are received directly by the Comptroller's Office rather than by
the department or activity, the Comptroller's Office will deposit the funds with the
Cashier's Office. An official numbered receipt will be sent to the applicable
department via e-mail.
Depositing of Non-Restricted Funds
Non-restricted receipts are those receipts derived from UNCW Athletic
Department operations not associated with the Seahawk Club.
Depositing of Restricted Receipts
Restricted receipts are donations made to either the Seahawk Club or a specific
team for the purposes specified by the donor.
Applicable UNCW Policies
UNCW POLICY: 05.141 Cash Receipts
UNCW POLICY: 09.130 Campaign Reporting Standards
UNCW POLICY: 09.100 Organization and Administration of Fund Raising
Restricted Receipt Processing Procedures
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