department of athletics policies & procedures - UNC Wilmington ...

ADMINISTRATIVE SUPPORT STAFF / ATHLETIC OFFICE
JOB TITLE: Administrative Assistant/Receptionist for Almkuist-Nixon Bldg.
JOB DESCRIPTION: Administrative Assistant to the Deputy Athletic Director/Senior
Woman Administrator and assists coaches in the Almkuist-Nixon Sports Medicine
Complex as necessary. This individual prepares correspondence and assists with
confidential matters and reports concerning personnel and student-athletes; prepare
athletic contests contracts, assists with the annual Athletic Awards Banquet, special
events and projects; and maintains records of student-athlete conduct and disciplinary
reports. This individual understands that compliance is a central element of employment
and is responsible for adhering to NCAA, CAA and institutional rules and regulations.
Assists with student-athlete Grant-in-Aid Scholarships and Endowments; responsible for
preparing, maintaining confidential team scholarship files and monitoring spreadsheets as
requested. Assists with coordination of team and individual student-athlete housing
assignments; and maintaining spreadsheets. Assists Deputy Athletic Director with Human
Resources and is responsible for completing procedures in hiring and exiting of EPA,
SPA and temporary staff; prepare and coordinate work plans; and coordinating files for
staff leave audits. Prepares student and temporary payroll and helps coordinate the
Special Opportunity Fund.
REPORTS TO: Deputy Athletic Director,
POSITIONS DIRECTLY SUPERVISED: Student Workers
BASIC FUNCTION: Administrative support for the Deputy Athletic Director with dayto-day
operations of athletic administrative office
POLICY-MAKING AND/OR INTERPRETATION: N/A
PROGRAM DIRECTION & DEVELOPMENT: N/A
SUPERVISION RECEIVED: Deputy Athletic Director.
LEVEL OF PUBLIC CONTACT: A high volume of visitors and telephone calls daily.
MONETARY RESPONSIBILITY: N/A
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