department of athletics policies & procedures - UNC Wilmington ...

1. Head Coach completes Athletic Scholarship form requesting athletic scholarship
reduction or nonrenewal after the completion of the playing season or during the
period of the scholarship award for NCAA permissible reasons.
2. Scholarship reductions or nonrenewal requests are reviewed by the Sport Supervisor,
Director of Compliance, and the Deputy Athletic Director, with final review from the
Director of Athletics. The Director of Athletics is informed of all reduction and
cancellation requests.
7. If the reduction or cancellation requests are denied, a scholarship renewal will be
prepared.
8. If the reduction or cancellation requests are internally approved by the Department of
Athletics, the Athletic Scholarship Reduction of Nonrenewal form is forwarded to
the Financial Aid Office for approval and signature.
3. All reduction or nonrenewals scholarship letters are prepared by the Financial Aid
Office and includes the reason for the reduction or nonrenewal and the procedures to
appeal the decision and request a hearing.
4. Reduction or nonrenewal scholarship letters are provided to the student-athlete no
later than July 1 st unless NCAA regulations permit differently.
NCAA Special Assistance Fund
There is an established fund by the NCAA allowing member institutions to utilize funds to
assist student-athletes who have unmet financial needs. Student‐athletes’ unmet financial
need be verified by the Financial Aid Office and/or Office of International Programs
(international student-athletes). Some permissible uses of the fund are:
medical expenses (except those covered by another insurance program);
dental expenses
hearing aids
vision therapy (e.g. contact lenses, eyeglasses)
off‐campus counseling
expendable academic course supplies
essential items, up to $500 per year
family emergencies
The Department of Athletics has the authority to approve or not approve any requests for this
fund, and student‐athletes should make only valid requests. There is a limited amount of
funds available and student‐athletes should make prompt requests to the Department of
Athletics. The Financial Aid Office will be notified of the student‐athletes’ request for
assistance and will be the final authority for approving or not approving the request based on
the student‐athlete’s financial need and the current amount of financial aid awarded.
ACADEMICS
ADMISSIONS
134