department of athletics policies & procedures - UNC Wilmington ...

student-athlete drops below full-time status the Director of
Compliance immediately notifies the student-athlete, coach, and sport
administrator, both verbally and via email, and ensures that the
student-athlete discontinues all practice activities and competition until
full-time enrollment is resumed.
Student-athletes that have permission to be registered for fewer than
twelve hours are required to provide the Registrar’s Office with a letter
from the Dean verifying that the student is enrolled in the final
semester of the baccalaureate program and is carrying (for credit) the
courses necessary to complete the degree requirements.
Transfer Eligibility Process
A. The Eligibility Committee is responsible for verifying the eligibility of all
transfer student-athletes. The committee is comprised of the Associate
Registrar, FAR, Assistant Director of Athletics for Academics, Director of
Compliance, and Internal Auditor. Interviews with selected individuals
involved in the process, and a review of randomly selected CAA Transfer
forms, transcripts, Degree Audit Reports, and Permission to Contact and
Transfer forms affirmed that the current certification process is
comprehensive and that the individuals involved are knowledgeable about
NCAA requirements. The system for certifying transfer eligibility is as
follows:
1. Four-Year Transfer. The head coach provides the prospect’s name to
the Director of Compliance and the previous institution is contacted to
request Permission to Contact and determine NCAA eligibility status.
The Director of Compliance provides a copy of the Permission to
Contact and Transfer forms to the head coach. Information on the
release includes:
• Permission to Contact..
• Initial Eligibility Status.
• Dates of Attendance.
• Recruited or Nonrecruited.
• National Letter of Intent status.
• Eligibility for the One-Time Transfer or other exception.
• Number of seasons of competition used.
• Number of years received athletics aid.
2. Two-Year Transfer. The Director of Compliance contacts two-year
institutions to request written verification regarding the number of
years of competition used and athletic aid received. If confirmation is
not received then it is assumed that the student-athlete competed and
received athletic aid during each year of attendance at the two-year
college and this information is included on the NCAA Squad List.
3. The Associate Registrar evaluates the transcript to determine the
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