department of athletics policies & procedures - UNC Wilmington ...

Account Signature Authority
The Director of Athletics, Deputy Associate Director of Athletics, or Associate
Director of Athletics for Business must approve all account transactions in
writing.
C. EXPENDITURES
1. DEPARTMENT OF ATHLETICS TRAVEL POLICY
UNCW POLICY: 05.177 Travel Authorization For State Employees
UNCW POLICY: 05.187 Team/Student Group Travel
a. Professional Travel
The university reimburses travel expenses in accordance with the
regulations of the State of North Carolina Office of State Budget and
Management. In order that personal funds will not be required, the
university offers American Express travelers cards (see UNCW Policy
05.183) to UNCW employees in lieu of travel advances. Travel advances
will not be provided to non-state employees. Travel advances will be
issued only in the following situations:
• Team/Student Group Travel.
• Other exceptions as approved in advance by the Associate Vice
Chancellor for Business Affairs. (A written statement should accompany
the check request and should be forwarded to the Associate VCBA for
approval.)
If any of the above criteria are met, advances may be obtained for
authorized travel via check request. The travel advance should not
necessarily represent the total cost of the trip. Travel advances are limited
to 90% of estimated out-of pocket costs paid for by the traveler which are
reimbursable by the state. Items eligible to be included on the advance
request include meals and lodging. All outstanding travel advances must
be resolved before employee terminates employment from University.
b. Team Travel
The UNCW Department of Athletics is committed to following all University,
Colonial Athletic Association, and NCAA rules and regulations related to
transporting student-athletes to and from practice and competition sites. Since
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