department of athletics policies & procedures - UNC Wilmington ...

The recruiting packet required by the NCAA will be used to document
cash given to a player/host for entertaining recruits. The original of this
should be attached to the expense report, along with receipts which
support advanced money and turned into the Business office Assistant.
The Department of Athletics, upon request, will issue a purchase order for
motel reservations prior to the recruits visit. The following information
should be furnished, name of recruits, names of any accompanying
parents, date of reservations, room rate, per-cent of tax, and requirement
of single or double rooms. Charges made at any motels shall be the
responsibility of the person making the charge, with the Department of
Athletics assuming no liability unless a Purchase Order was requested to
cover it.
Travel arrangements for any recruit shall be made through the Athletic
Business Office if they necessitate expenditures of recruitment funds.
1. PURCHASING
The athletic department’s procedures fall within the guidance of the UNCW
purchasing policies found in UNCW Policy 05.152 Procurement of
Equipment, Supplies and Services.
All Department of Athletics’ personnel shall follow procurement practices as
established by the University of North Carolina Wilmington. The University
is obligated only for purchases made through these established procurement
channels.
All services, equipment and supplies to be purchased must be approved by the
Associate Athletic Director for Business. The Department will not be
responsible for any charges of goods or services that have not been approved
by the Athletic Business Office. Any order placed without the use of a
PURCHASE ORDER is the responsibility of the individual placing the order
and the vendor accepting the order.
All equipment purchased with Department of Athletics’ funds is the property
of the Department of Athletics. No athletic property is to be disposed of or
given away, regardless of its condition, without the approval of the Director of
Athletics.
NO ATHLETIC DEPARTMENT PERSONNEL WILL BE ALLOWED TO
MAKE PURCHASES WITHOUT PRIOR APPROVAL OF THE
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