department of athletics policies & procedures - UNC Wilmington ...

Financial Aid Office will approve, by signature, all athletic scholarships.
The NCAA Squad List is prepared annually and updated frequently during the academic
year. The Director of Compliance initiates the forms being completed, and, in concert with
the Financial Aid Office, records the data to formulate the equivalencies. A copy of the
NCAA Squad List is kept in the Financial Aid Office as well as the Athletic Department.
ATHLETIC SCHOLARSHIP/NLI APPROVAL
1. Head Coach completes the Request for Athletic Scholarship/National Letter of Intent
form form.
2. The request is reviewed by the Sport Supervisor, Director of Compliance, Associate
Athletic Director for Business and the Deputy Director of Athletics.
3. After approval, the athletic scholarship/NLI is prepared by the Compliance
Coordinator.
4. The prepared NLI is given to the Director of Compliance for review and preparation
of the scholarship letter.
5. Director of Compliance provides athletic scholarship and budget document to the
Financial Aid Office for approval and signature from the Director of Financial Aid.
6. Compliance or coach mails athletic scholarship/NLI for signature by prospective
student-athlete.
7. Compliance Coordinator reviews signed athletic scholarship/NLI for accuracy and
validity.
8. Compliance Coordinator forwards the valid athletic scholarship/NLI to the
conference office.
9. Director of Compliance and Compliance Coordinator review and confirm valid NLI
list received from the conference office.
10. Completed athletic scholarship letters are forwarded to the Financial Aid Office for
processing.
ATHLETIC SCHOLARSHIP RENEWAL
1. Head Coach completes Athletic Scholarship form requesting athletic scholarship
renewals after the completion of the playing season.
2. Scholarship renewal requests are reviewed and approved by the Sport Supervisor,
Director of Compliance, Associate Athletic Director for Business and the Deputy
Athletic Director.
3. Director of Compliance provides athletic scholarship and budget document to the
Financial Aid Office for approval and signature from the Director of Financial Aid.
4. If possible during the academic year, compliance or coach provides renewal letters to
student-athletes in person. If after the academic year, compliance or coach mails
renewal letters to student-athletes by July 1
5. Director of Compliance reviews and tracks returned athletic scholarship letters.
6. Completed athletic scholarship letters are forwarded to the Financial Aid Office for
processing.
ATHLETIC SCHOLARSHIP REDUCTIONS OR NONRENEWALS
133