department of athletics policies & procedures - UNC Wilmington ...

student-athletes and must adhere to safe driving techniques. All university and
Department of Athletics regulations sand state laws must be adhered to at all
times. If a staff member is in violation of any regulations or state laws, driving
privileges may be revoked.
In the event of an emergency during travel, the Head Coach becomes the
logistical person in charge. Should the emergency require medical action, the
athletic training personnel accompanying the team becomes the point person in
charge of the medical situation. If at any time the athletic training personnel
becomes in charge of a medical emergency, this person will follow all protocol
outlined in the Sports Medicine section of the UNCW Athletic Department
Policies and Procedures Manual.
1. Travel Requirements for Team Members
In general, all team members must travel to and from an away event with
their teammates and must stay with them at assigned lodgings.
Exception
Travel exceptions may be made at the discretion of the Head Coach, with
the approval of the Deputy Athletic Director, and the Sports Administrator
who manages the sport. If approval is granted to a team member to travel
separately from the team, the parent(s) of the student-athlete must request
permission for independent travel via email, fax, or written letter. The
Deputy Athletic Director reviews and approves/denies the request via
email or other means.
The letter releases the Department of Athletics and the University from
any liability or risk involved in the alternate travel plans and also states
that the parent/student-athlete understands that UNCW is providing roundtrip
transportation and releases UNCW of any liability involved in the
separate travel arrangements.
Student-athletes, with the prior approval to travel separately, may be
reimbursed for expenses that are within NCAA rules and regulations.
2. Official Travel Party
Prior to the travel date, an official travel party list must be approved by the
administrator who manages the sport. Only persons with their names on
the list may travel with the team. Only student-athletes who are eligible
and who have been officially certified by the University to compete as per
CAA and NCAA regulations may be allowed to travel.
The UNCW Athletic Council approves team travel as it relates to the
approval of the competition schedule. For any changes to team travel, all
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