department of athletics policies & procedures - UNC Wilmington ...

EXAMPLE OF SPORTS CAMP TIMELINE (JUNE 18, 2010 – FIRST DAY OF
CAMP)
Nine (9) months out from first day of camp
9/18/09 – Submit request for camp dates and facility usage
Eight (8) months out from first day of camp
10/18/09 – Signed contractual agreement to Assistant Athletic Director for
Facilities
Six (6) months out from first day of camp
12/18/09 – Submit request for use of non-athletic facilities
Sixty (60) days out from first day of camp
3/18/10 – Submit camp insurance policy to Assistant Athletic Director for
Facilities; submit request for use of the UNCW Natatorium (dates and times)
Thirty (30) days out from first day of camp
5/18/10 – Submit request for use of other athletic facilities (Golden Hawk Room,
etc.)
Twenty-one (21) days out from first day of camp
5/29/10 – Camp set-up needs, diagrams to Assistant Athletic Director for
Facilities; camp set-up needs, diagrams to Indoor and/or Outdoor Facility
Assistants, as applicable. Ten (10) days out from the first day of camp
6/8/10 – Daily camp schedule and hours of operation submitted to the Assistant
Athletics Director for Facilities
Five (5) days after the conclusion of the last camp session
6/27/10 – Submit payment, including facility use fee and miscellaneous facility
operational expenses. Include a list of all camper names. The total amount paid
for facility use fee should be the number of campers multiplied by $4.00 per
camper (payment = number of campers x $4.00)
CHECKLIST OF REQUIRED DOCUMENTATION
Date Submitted
Item
_____________
Submission of Camp Dates
_______________ 1 st Choice
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