department of athletics policies & procedures - UNC Wilmington ...

number of transferable credits, and completes a CAA Transfer form.
4. The Director of Compliance, Assistant Director of Athletics for
Academics, and Associate Registrar evaluate the transcript and CAA
Transfer form to determine whether or not the NCAA progress toward
degree and grade point average requirements are met, and if an NCAA
transfer exception applies. The student-athlete’s information is added
to the Eligibility Certification spreadsheet.
5. The Eligibility Committee is responsible for certifying transfer
eligibility (e.g., six hour rule, percentage of degree, GPA, enrollment
status, declared major, NCAA transfer exception and approved release,
etc.)
6. The Director of Compliance provides head coaches with written
verification (e.g., copy of Eligibility Certification spreadsheet) each
term to list all transfer student-athletes and whether or not they are
eligible or ineligible for competition and/or practice with updates
provided as changes occur.
Academic Performance Program Process
A. The Director of Compliance, Assistant Director of Athletics for Academics,
Deputy Director of Athletics, and Associate Registrar are responsible for
completing the Academic Performance Program Report (APP). The process
is as follows:
1. After each term, all academic information (degree applicable hours
earned, cumulative GPA, etc.) is entered into Compliance Assistant for
the Internet (CAi) by the Director of Compliance. The data is obtained
from the Banner system.
2. The individual student-athletes’ academic eligibility and retention
information is reviewed, verified and signed by the Eligibility
Committee in the same verification process that is used prior to the
start of each sport’s playing season to certify continuing eligibility.
3. The Director of Compliance inputs the additional athletic and financial
aid information (i.e., sports played, seasons of competition used, and
total amount of aid for each sport each year) in CAi and uploads it to
APP. The Deputy Director of Athletics and the Assistant Director of
Athletics for Academics review the report and compare it with the
team rosters to ensure the appropriate student-athletes are included in
each year’s cohort.
4. The final APR data is reviewed by the Associate Registrar to provide
external oversight prior to submission to the NCAA. In addition the
institutional auditor reviews this information throughout each semester
as part of the Eligibility Committee’s eligibility certification review.
When approved by the Associate Registrar, the APP report is
submitted electronically to the NCAA by the Director of Compliance,
and copies or the report are provided to the Chancellor, Athletics
Council, athletics staff and coaches.
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