department of athletics policies & procedures - UNC Wilmington ...

andomly selected Eligibility Certification spreadsheets, transcripts, and
Degree Audit Reports affirmed that the current certification process is
comprehensive and that the individuals involved are knowledgeable about
NCAA requirements. The system for certifying continuing eligibility is as
follows:
1. At the conclusion of the spring term head coaches are required to
provide the Director of Compliance with an official roster that lists
individuals that will return to the team for the subsequent fall term.
2. Once spring term grades are posted online the head coach meets with
the Assistant Director of Athletics for Academics and the Director of
Compliance to review grades and progress toward degree requirements
for each returning student-athlete. The Assistant Director of Athletics
for Academics maintains academic eligibility information on a termby-term
basis for all student-athletes that includes a current transcript
and Degree Audit Report (DAR) to track and verify that studentathletes
meet progress towards degree requirements (i.e., total credits
required, number of credits earned towards degree program, GPA
requirements, 18/24 hour rule, six hour rule, degree program declared).
Coaches are informed of any deficiencies at this time.
3. The Assistant Director of Athletics for Academics and staff assist with
identifying at-risk student-athletes and issues affecting their eligibility
status and inform the Director of Compliance. Student-athletes that
have deficiencies or concerns relative to continuing eligibility
requirements are notified in writing by the Assistant Director of
Athletics for Academics with copies provided to the head coach.
Information provided includes the deficiency and action the studentathlete
must take to regain eligibility (e.g., attend summer school,
declare a degree program).
4. Prior to the each team’s first game the Associate Registrar runs a
report from Banner and prepares the Eligibility Certification
spreadsheet for each sport.
5. The Eligibility Committee meets and the spreadsheet is displayed on a
projector. Each student-athletes’ academic information is reviewed,
column by column, and verified to ensure that all NCAA and
institutional eligibility requirements are met.
6. Once approved by all members of the Eligibility Committee, the
Eligibility Certification spreadsheets are signed by the Associate
Registrar, FAR, Director of Compliance, Assistant Director of
Athletics for Academics, Head Coach, and Director of Athletics.
7. The Director of Compliance provides a copy of the completed
Eligibility Certification spreadsheet to the head coach that indicates
each student-athlete’s eligibility status in addition to other academic
eligibility information. Revised spreadsheets are provided to the head
coach as changes in eligibility status occur, and/or student-athletes are
added to the roster. The Eligibility Certification spreadsheets are filed
in the Compliance Office.
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