department of athletics policies & procedures - UNC Wilmington ...

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1. Coaching staff submits official visit packet and all required documentation. 2. The Compliance Coordinator reviews packet and documentation to approve the visit. 3. Prior to the official visit, the Compliance Coordinator returns the official visit packet along with any student host money to the coaching staff. 4. After the official visit, the coaching staff returns the official visit packet with the necessary post official visit documentation. 5. The Compliance Coordinator reviews the official visit packet for any compliance issues. TELEPHONE LOGS Coaches record all telephone calls to prospective student-athletes and submit the telephone logs to the Compliance Coordinator on a weekly basis. The Compliance Coordinator reviews the telephone log for NCAA rules. Every two months, the Compliance Staff receives the office telephone records for all the coaching staff members and reviews those records in conjunction with the telephone logs. In addition, the Compliance Staff receives the cellular telephone records for all the coaching staff members who receive Athletics Department cell phones and reviews those records as well. CAMPS AND CLINICS PROCEDURE Institutional and privately owned camps and clinics must abide by all NCAA, CAA and UNCW regulations. These regulations include not only the camp itself, but also the promotion of the camp. 1. Coach completes Camp Brochure form prior to any promotion or release of information regarding camp. For privately owned camps, coaches will be responsible for completing the UNCW Sports Camp Contract and fulfilling all requirements in the contract prior to the camp. All requirements of the Facilities policy must also be met. 2. Coach completes Camp/Clinic Description in the Camp/Clinic Review Packet and submits to Director of Compliance for approval. 3. Coach will complete Camp Brochure Approval form and submit to Director of Compliance for approval of any items being used to promote the camp. In addition to the Director of Compliance, the Senior Associate Athletic Director for Communications, Assistant Athletic Director for Facilities, and the Deputy Athletic Director also review and approve the camp brochure. 4. After all approvals are granted, the Director of Compliance will notify Senior Associate Director of Athletics for Communications that the camp has been approved. Information regarding the camp may only be posted on the institutional Web site after this confirmation. 5. After the camp, coaches complete the remainder of the Camp/Clinic Review Packet which includes a payment ledger, a refund list, a list of any group or individual discounts, a list of camp employees and their compensation as well as a list of all high school or two-year college coaches. 150
6. Coaches will submit the facilities rental fee of $4.00 per camper to the Associate Athletic Director for Business. 7. The post camp review will be completed by the athletics compliance and business offices. 151
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UNIVERSITY OF NORTH CAROLINA WILMIN
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UNIVERSITY OF NORTH CAROLINA at WIL
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IV. FINANCIAL ADMINISTRATION AND CO
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Game Day Functions Special Events C
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I. ATHLETIC STATEMENT OF PURPOSE In
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The Department of Athletics Mission
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Ethical Conduct and Sportsmanship P
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more stringent than departmental, u
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suspended or terminated. Staff Memb
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organizations and constituencies on
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virtual media guides, programs and
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DIRECTOR OF SPORTS MEDICINE Directl
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and intern staff. Also responsible
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UNCW ATHLETIC COUNCIL MISSION STATE
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athletes for academic awards and po
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arrangements for the visiting team
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POSITION DESCRIPTIONS DIRECTOR OF A
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OTHER CHARACTERISTICS OF POSITION:
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serving as a liaison with the CAA a
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BASIC FUNCTION: The Student Aid Ass
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This position also serves as sports
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The Assistant Athletic Director for
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esponsible for adhering to NCAA, CA
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Interpreting and carrying out unive
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BASIC FUNCTION: As Assistant Athlet
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and regulations. PROGRAM DIRECTION
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campaign volunteers, various busine
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keep them apprized of accomplishmen
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promotional plans. This position re
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operation of Seahawk Sports Marketi
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MONETARY RESPONSIBILITY: Season and
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academic progress and promoting the
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STATEMENT OF RESPONSIBILITY FOR CON
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direction of the program and assist
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ADMINISTRATIVE SUPPORT STAFF / ATHL
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interpret and apply to situations.
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university community and prospectiv
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PROGRAM DIRECTION AND DEVELOPMENT:
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ANNUAL LEAVE All full-time permanen
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University's annual operating budge
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Throughout the year, the Associate
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team travel represents a major expe
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changes must be provided to the Ath
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Fifteen passenger vans shall be loa
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A Travel Fund has been established
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Reimbursements for legitimate expen
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The recruiting packet required by t
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If a change order is required after
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Contact Purchasing Services by tele
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processed and items repaired or rep
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Any variations or exceptions to UNC
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More frequent deposits are required
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hard items to consumers. 1. Interna
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using the facility (i.e., utilities
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The results of these inventories wi
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Responsibilities of the Staff Membe
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TEAMS In regards to practice, first
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up/breakdown Harold Greene Track $5
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GENERAL All UNCW and coaches’ pri
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EXAMPLE OF SPORTS CAMP TIMELINE (JU
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Please keep a copy of this checklis
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particular sport, and all assignmen
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Information pertaining to the Depar
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individual records for each sport o
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TABLE OF CONTENTS SECTION I-ORGANIZ
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Asthma and Metered Dose Inhaler (MD
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The Athletic Training Staff of UNCW
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Sports Medicine Department Organiza
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Develop and oversee a team of medic
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Eligible/Possession of North Caroli
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Bachelors degree from a regionally
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Ability to communicate both verbal
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services. It is the purpose of this
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(1) Administer this Article. (2) Is
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(2) Proof of practice in this State
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application for licensure if the Bo
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Performance Evaluations and Persona
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providers are highly encouraged to
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• UNCW Sports Medicine Sweatshirt
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students will take priority in term
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e available when CAA or NCAA events
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equires that employers ensure their
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detergent/disinfectant. Hand washin
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Sharps containers - red, capped, pu
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The Director of Athletic Training w
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FORM A: THE UNIVERSITY OF NORTH CAR
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FORM C: THE UNIVERSITY OF NORTH CAR
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FORM E: THE UNIVERSITY OF NORTH CAR
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FORM F: THE UNIVERSITY OF NORTH CAR
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FORM H: THE UNIVERSITY OF NORTH CAR
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Arrive on time for clinical hours a
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Student-Athlete Responsibilities St
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following set of guidelines should
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Coaches’ Responsibility PURPOSE:
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POLICY STATEMENT: This policy is de
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Any student interested in trying ou
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Exit Physical Assessment Policy PUR
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STEPS FOR PROCESSING MEDICAL BILLS
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3. Once the MRI is complete, the re
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4. Once the MRI is complete, the re
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(HIPAA). Sports Medicine Staff memb
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Web universal resource locators (UR
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Telephone Procedures: Members of t
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forms distributed and used by the U
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SECTION VII MEDICAL AND CLINICAL PO
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Asthma and Metered Dose Inhaler Pol
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25 breaths per minute, inability to
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It is the athlete’s responsibilit
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1. Remove the cap and hold the inha
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impairment of neurological function
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CT and MRIs have been found to be o
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Post-Concussion Exertional Testing
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Extreme thirst Frequent urination
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Role of the Athletic Training Depar
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Cutaneous manifestations in anaphyl
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Any patient requiring epinephrine a
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than 8%. A higher carbohydrate leve
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site achieved and the student-athle
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9. Do not ignore skin infections, p
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Pregnancy can also pose certain hea
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All UNCW Team Physicians will sign
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3. Phonophoresis Medications (Hydro
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FORM B AGENT OF RECORD STATEMENT Th
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FORM C UNSECURED MEDICATION EXCEPTI
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Sports medicine staff members, phys
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Sickling is often confused with hea
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12. Student-athletes with positive
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SECTION VIII AUXILIARY SERVICES POL
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ii. Notifies or is notified by Dire
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i. Coordinates communication with A
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Head Coach: Be aware of involved pa
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Public safety (PS) - crowd safety/c
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Student-athletes requiring temporar
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with a game or other activity despi
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A. Personnel should not return to t
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Certified athletic trainers and ath
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Nutritional Services Policy POLICY
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Emergency Personnel - Certified/Lic
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the University’s Student Health S
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Annual evaluation of the policies a
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Scott Julie Stacy Aldo Margery Step
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Appendix II Staff Performance Evalu
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EPA Performance Evaluation Template
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1 2 3 4 5 7. communicates effective
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Appendix III Preseason Pre-Particip
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Epilepsy /seizures Y N Anorexia/bul
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Back (strain, chronic pain, slipped
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Student-Athlete Signature Date Pare
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Musculoskeletal Examination Name __
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Athlete’s Name Male / Female (Fir
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PLEASE COMPLETE THE FOLLOWING INFOR
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FERPA Form for release of Student-A
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UNIVERSITY OF NORTH CAROLINA WILMIN
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I, the undersigned, hereby acknowle
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PHYSICAL CONDITIONING PROGRAMS POSE
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is listed in Appendix B. D. TESTING
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i. NOTIFICATION OF PARENTS: THE STU
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1. BASIS FOR TEST: WHEN A STUDENT A
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g. THE STUDENT ATHLETE MUST BE GIVE
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THE CONTRACTUAL AGREEMENT BETWEEN T
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Some Examples of NCAA Banned Substa
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APPENDIX E3 Notification of Schedul
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___ Full Sport Participation - NO R
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Annual review and update of the EAP
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- Will be able to implement emergen
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3) Activation of emergency medical
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EMERGENCY PLAN SOCCER FIELD- MEN’
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10 - Trask Coliseum 10A- Nixon Anne
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3) Activation of Emergency Medical
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EMERGENCY PLAN Men’s and Women’
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43 10 - Trask Coliseum 10A- Nixon A
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· Certified/Licensed Athletic Trai
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EMERGENCY PLAN Brooks Field - Baseb
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· Certified/Licensed Athletic Trai
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EMERGENCY PLAN Trask Coliseum - Men
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· Person placing 911 call will dir
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EMERGENCY PLAN Trask Coliseum, Hano
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- Will be certified in First Aid an
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X. UNCW STUDENT AID ASSOCIATION PUR
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STUDENT-AID ASSOCIATION BYLAWS BYLA
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d. In the event of a vacancy in the
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8. Removal. Any board member may be
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1. All donations and contributions
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a. The Executive Committee shall be
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SECTION XIII- Internal Control Proc
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Distribution of programs through sa
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team is considered to be a valuable
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Alcoholic beverages, outside food a
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XII. ATHLETIC ACADEMIC SUPPORT SERV
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and an athletic scholarship during
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athletes. To support student-athlet
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Repeat Policy Students who receive
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have supporting documentation from
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NCAA CHAMPS/Life Skills Program The
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Encourage student-athletes to enric
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Page 407 and 408: 5. educational expenses awarded by
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Page 415 and 416: • No apparel with another univers
Page 417 and 418: I Draft and Inquiry i A student-ath
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Page 421 and 422: Office. Copies of the report will b
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Page 425 and 426: y a subcommittee from the Athletics
Page 427 and 428: The Director of Athletics, through
Page 429 and 430: collaborating in the senior exit in
Page 431 and 432: at all times. Additionally, the Ath
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Page 437 and 438: Any reduction or cancellation of ai
Page 439 and 440: Financial Aid Office will approve,
Page 441 and 442: Student-athletes are admitted to th
Page 443 and 444: committee is comprised of the Assoc
Page 445 and 446: Mid-Year Certification Process A. T
Page 447 and 448: number of transferable credits, and
Page 449 and 450: 9. The year-end, final version of t
Page 451 and 452: Pass six hours during term 3 Maint
Page 453 and 454: student-athletes may request to kee
Page 455: 6. Reimbursement request is reviewe
Page 459 and 460: 7. Director of Athletics signs men
Page 461 and 462: Student-athletes may receive four c
Page 463 and 464: conduct/behavior will automatically
Page 465 and 466: student‐athletes’ experiences,
Page 467 and 468: XXIII. APPENDICES ATHLETIC DEPARTME
Page 469 and 470: Boseman Field - Softball Brooks Fie
Page 471: CAA Weekly Practice Report - Men's
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