department of athletics policies & procedures - UNC Wilmington ...

university community and prospective athletes and families. Personal contacts with the
university community and general public. This is a high volume word processing office
maintaining on-going merge files of all prospective athletes for recruiting, letters, memos,
and booklets being mailed continuously. Coordinate with coaches on individual and
team travel, making arrangements, entering into the Banner system, completing proper
authorization forms, preparing itineraries, lodging, rooming lists for team travel, and
processing reimbursements upon completion of travel. Responsible for the entry of all
requisitions for purchase orders for the office that includes equipment, supplies, air travel
and hotel accommodations. Creates player notebooks and forms for team meetings.
Creates and maintains data files for mailings, rooming lists, team rosters and registration
lists. Accounting of application fees, registration fees received, making deposits of
funds. Having a working knowledge of NCAA rules is required and taking the NCAA
certification exam to assist the department and coaches in rules compliance efforts and
women's basketball recruiting. This individual understands that compliance is a central
element of employment and is responsible for adhering to NCAA, CAA and institutional
rules and regulations.
REPORTS TO: Head Coach.
BASIC FUNCTION: Assistant for Division I sports program, assist coaches in travel
arrangements and reimbursements, and overall management of office.
POLICY MAKING AND/OR INTERPRETATION: N/A
PROGRAM DIRECTION AND DEVELOPMENT: N/A
SUPERVISION RECEIVED: Head Coach
LEVEL OF PUBLIC CONTACT: Heavy public contact by telephone and in person.
MONETARY RESPONSIBILITY: Handles some monetary transactions and deposits
related to women’s basketball operations.
STATEMENT OF RESPONSIBILITY FOR CONFIDENTIAL DATA: Confidential
correspondence for the coaches and matters concerning the student-athletes.
OTHER CHARACTERISTICS OF POSITION: Any other duties assigned by the
Director of Athletics.
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