department of athletics policies & procedures - UNC Wilmington ...

Fifteen passenger vans shall be loaded with no more than 10
passengers and equipment. 12 passenger vans may be loaded with no
more than 8 passengers and equipment.
Teams that have smaller squad sizes (ie: Golf, Tennis, and Volleyball)
may choose to use vans when traveling over 350 miles.
All drivers of university or Department of Athletics’ owned vans or cars
must be university or state employees and properly licensed to operate
said vehicle. All personnel designated as allowable to drive vehicles must
file a copy of their driver’s license in the Department of Athletics.
In case of a breakdown, every effort should be made to have the extent of
the repair estimated, contact the Athletic Business Manager or Campus
Police, if after hours. If the problem can be fixed within 2 to 4 hours,
arrangements should be made to either wait for repair to be made, or make
arrangements for transportation and proceed to the team’s destination in
the best manner possible and pick up the vehicle on the way home. A
vehicle should never be left unless it is absolutely necessary.
5. Lodging
All expenses incurred by a sport's team when traveling must be within
budgetary constraints and Departmental, University, CAA and NCAA
guidelines. A separate bed must be provided for each person traveling with
the official travel party.
Depending on the team size, the amount of required travel and related
costs (e.g., transportation, lodging, meals), all or part of the travel
accommodations may be let out for bid.
The Rooming List form (See B: 6 Official Travel Party Rooming List
Form) is used to document room assignments for all individuals on the
official travel party list. Specific information required includes the name
of the team, city, dates of occupancy and name of the hotel, as well as the
room numbers, assigned occupants, their position and the price of each
room.
Student-athletes should be advised that all unapproved; in-room charges
are to be their personal responsibility. Any approved miscellaneous
expenses for student-athletes are to be substantiated with a valid receipt or
detailed explanation and attached to the Travel Expense Voucher.
6. Meals
Student-athletes may be provided with per diem meal allowance not to
exceed $25.00 per day (i.e., $6.00 for breakfast, $8.00 for lunch and
$11.00 for dinner) All official travel party members receiving per diem are
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