department of athletics policies & procedures - UNC Wilmington ...

6. Reimbursement request is reviewed and approved by Associate Athletic Director for
Business.
UNOFFICIAL VISITS
Prospective student-athletes have the opportunity to visit an institution’s campus at their own
expense an unlimited number of times as long as the visit is not during a recruiting dead
period. During an unofficial visit, the Athletics Department cannot pay any expenses or
arrange for parking for the prospective student-athlete.
During an unofficial visit, the institution may provide a maximum of three complimentary
admissions to a home contest. In addition, a prospective student-athlete may stay in an
enrolled student-athlete’s dormitory room without cost because the University does not
change any guest for staying in the dormitories.
For documentation of an unofficial visit, the coaching staff submits the Unofficial Visit
Request form to the Compliance Staff. If complimentary tickets are requested in conjunction
with the unofficial visit, that request is forwarded to the Ticket Manager.
OFFICIAL VISITS
Prospective student-athletes have the opportunity to visit an institution’s campus at the
expense of the institution for a 48-hour period. An institution is only permitted to provide
one official visit per prospective student-athlete. To obtain approval for the official a
member of the coaching staff must submit the Official Visit Request packet to Compliance.
The following are required along with the official visit packet for the official visit to be
approved:
The prospective student-athlete must register with the NCAA Eligibility Center. The
prospective student-athlete’s NCAA ID number should be included in the official
visit request.
The prospective student-athlete's transcript (high school, two-year or four-year
institution) must be received by the institution.
The prospective student-athlete's PSAT, SAT, or ACT test scores (high school
prospects only) must be received by the institution.
A letter to the prospective student-athlete sent by the coaching staff notifying him/her
of the official visit regulations as well as the NCAA Banned Drug list, the Graduation
Rate Report, the Graduation Success Rate, APR Report, Initial-Eligibility Standards
and Nutritional Supplements list.
The student host form must be signed by the head coach and the student host. The
signature on the form affirms that the student host understands the rules associated
with being a student host and agrees to abide by them.
Itinerary for the campus visit with identification that the itinerary was sent to the
prospective student-athlete prior to the visit. The visit cannot exceed 48 hours and
must include a meeting with the sport’s academic advisor.
Transfer release (if applicable)
The step-by-step official visit process is as follows:
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