department of athletics policies & procedures - UNC Wilmington ...

Financial Aid Administration Process
A. NCAA Squad Lists – Renewals & Non-Renewals. The procedure for
completing NCAA Squad Lists and monitoring changes in individual financial
aid packages are as follows:
1. After the completion of the playing season the Deputy Director of
Athletics provides each head coach with scholarship costs and a
scholarship budget for the upcoming year. Coaches determine Grant-
In-Aid (GIA) for the returning members of their team and submit
completed GIA renewal and non-renewal forms (including reason for
non-renewal or reduction of aid) to the Director of Compliance. Head
coaches meet with the Associate Director of Athletics for Business
prior to the fall term and again at mid-year to review their budgets.
Renewal and non-renewal requests must be approved by the Sport
Supervisor, Associate Director of Athletics for Business, and Deputy
Director of Athletics.
2. Approved GIA renewal and non-renewal letters are sent to the
Financial Aid liaison to check the athletic budgets and sign the forms.
Forms are then returned to the Director of Compliance to mail to
student-athletes by July 1. All non-renewal letters state the reason for
the non-renewal or reduction and instructions for the student-athlete to
request an appeal.
3. Student-athletes sign the GIA and return a copy to the Director of
Compliance, who provides copies to the Financial Aid liaison.
4. The Financial Aid liaison is responsible for entering the athletic GIA
information, and all other aid in the Financial Aid Payment System in
Banner.
5. The Financial Aid liaison is responsible for entering all non-athletic
countable aid (e.g., loans, grants) on CAi. The Director of Compliance
is responsible for entering the athletic GIA, number of years competed
and received aid, and recruited status on CAi.
6. The Director of Compliance has read-only access to the studentathletes’
financial aid screens in Banner and the ability to run financial
aid reports as needed to monitor changes in aid packages.
7. The Director of Compliance prints the NCAA Squad Lists and
provides them to the Financial Aid liaison to verify and provide
signature approval of all data, and to certify that NCAA individual and
team limits are not exceeded.
8. The Director of Compliance signs the Squad Lists and obtains
signatures from the head coach prior to the first competition. Copies
of Squad Lists are provided to the head coaches for each sport and
filed in the Compliance Office and the Office of Financial Aid.
142